Payment Processes

P&G is currently using paper and electronic invoicing (paperless solutions) to process your invoices for payment. Although we maintain the traditional paper process; we encourage you to read the following information regarding the non paper options. These solutions have excellent results on payment on time and have additional benefits such as:

• Cash predictability. Vendor knows when payment will be made (ERS-SOI)
• Reduction of contact regarding incorrect, unpaid and misdirected invoices
• Eliminates the cost of sending paper invoices
• 24 x 7 posting possible (EDI/XML) If you want to get the advantages of using electronic invoicing, please talk to your purchasing or accounts payable contact to have more information on the conversion process.

Electronic invoicing - paperless solutions

Settlements, ERS and consignment, are the preferred payment processes because they oftentimes eliminate receiving invoices and streamline the payment process.

ERS or Evaluated Receipt Settlement is the process in which the payments are generated from the good receipts entered in our system by the plant. That means the payment is based on what P&G receives. The payments are generated by a settlement run by P&G. Suppliers do not need to send any kind of invoice. Instead of that, suppliers can receive weekly or monthly settlement information with the detail of further payments.
SOI or Supplier Owned Inventory is the process in which the material is received in consignment and P&G pays what it's consumed during the month. The payments are done by a settlement that is run at the site at the end of the month.
Electronic invoices are the second choice in the non paper solutions. This is receiving XML or EDI invoices from the vendors. The invoices process automatically and only require human intervention for errors.

XML or Etensible Markup Language is a markup language that allows organizations to define their own data structures for exchanging information over the internet.
EDI Electronic Data Interchange or EDI is a technology created for the interchange of business documents from 2 or more companies using electronic solutions.

New Web Invoicing Capability
My Invoice Entry Tool (via Supplier Portal)

P&G is pleased to announce additional Electronic Invoicing capability with the introduction of Web Invoicing (My Invoice Entry Tool) to our Suppliers in the United States. This new tool will allow you to enter Invoices “online” using the internet via the P&G Supplier Portal taking the “hassle” out of submitting paper invoices.

Benefits & Value Creation:
1. Supplier Satisfaction
2. No more lost/misrouted Paper Invoices
3. Increased visibility of Invoice Status
4. Saves you paper and Postage Costs

For more information, please review the following video which explains this cool new tool and the benefits for you.Payment Services is prepared to discuss this in further detail or provide a demonstration.

* Settlements and electronic invoices are not applicable in some countries due to legal restrictions that require paper invoicing.

Paper Invoices

Remember that your paper invoices should accomplish some legal and quality requirements in order to guarantee their correct process for payment. In the Current Supplier menu in payments section you can access the Invoicing Information to check these requirements and the mailing addresses where you should send your invoices.