Invoicing Australia

Invoicing to Australia

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office & Plant
Phone: 1800 359 719
Email: asiaapcallcenter.im@pg.com
 
 

P&G Australia Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Gillette Australia Pty Ltd.
P&G Legal Entity Number: LE 854
Billing Address on the Invoice: This is the address that must appear on the invoice. Gillette Australia Pty Ltd
Lvl 4, 1 Innovation Road, Macquarie Park, NSW 2113, Australia.
ABN: 25 000011 914
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Preferred method of sending invoices is via soft copy.

All SOFT COPY invoices should be emailed to acctspayableAUNZ.im@pg.com unless specifically requested.

All HARD COPY invoices should be mailed to :

Gillette Australia Pty Ltd
Attention: DXC – [P&G – ANZ Scanning Team]
380 Docklands Drive,
Docklands VIC 3008
Full Legal Name: Procter & Gamble Australia Pty Ltd.
P&G Legal Entity Number: LE 255
Billing Address on the Invoice: This is the address that must appear on the envelope containing the invoice(s). Procter & Gamble Australia Pty Ltd
Level 4, 1 Innovation Road, Macquarie Park, NSW 2113
Australia.

Or

Procter & Gamble Australia Pty Ltd
1 Innovation Road, Macquarie Park, NSW 2113
Australia

Or

Procter & Gamble Australia Pty Ltd 
PO Box 449, Blackburn, VIC 3130, 
Australia
ABN: 91 008 396 245
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Preferred method of sending invoices is via soft copy.

All SOFT COPY invoices should be emailed to acctspayableAUNZ.im@pg.com unless specifically requested.

All HARD COPY invoices should be mailed to :

Procter & Gamble Australia Pty Ltd
Attention: DXC – [P&G – ANZ Scanning Team]
380 Docklands Drive,
Docklands VIC 3008
Full Legal Name: Procter & Gamble International Operations SA Singapore Branch
P&G Legal Entity Number: LE 828
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). P&G Billing & Mailing details for SP removal. Only PAX vendor is valid to transact in LE828.
Notes:
PROCTER & GAMBLE INTERNATIONAL OPERATIONS SA SINGAPORE BRANCH is registered for VAT in a number of countries. Please ensure you mention the correct VAT Reg. No. & Fiscal Rep. data in accordance with local law on your invoices.

For supply of goods, typically you should use our VAT registration in the country where the goods are delivered to.

For vast majority of services invoices, the place of taxation is Singapore, therefore the Singapore address of PROCTER & GAMBLE INTERNATIONAL OPERATIONS SA SINGAPORE BRANCH should be mentioned on the invoice. There are however exceptions, in which case you should use the relevant VAT registration and Fiscal Rep. address . For example, if Use and Enjoyment rules apply in your country and to the services you are providing, please use our VAT registration and Fiscal Rep. address for that country. If you are unsure of the place of taxation of the service delivered, please seek tax advice from your tax consultant.
Full Legal Name: Procter & Gamble Pet Care (Australia)
P&G Legal Entity Number: LE 854
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Pet Care (Australia)
Level 4, 1 Innovation Road, Macquarie Park NSW
Australia 2113.
ABN: 87 082 434 277
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Preferred method of sending invoices is via soft copy.

All SOFT COPY invoices should be emailed to acctspayableAUNZ.im@pg.com unless specifically requested.

All HARD COPY invoices should be mailed to :

Procter & Gamble Pet Care (Australia)
Attention: DXC – [P&G – ANZ Scanning Team]
380 Docklands Drive,
Docklands VIC 3008

Australia Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Information
  • Full name of the customer.
  • Full address of the customer.
  • The VAT identification number of the customer. Customer VAT ID required - Australian Business Number (ABN) (If value of supply is A$1,000 or more the tax invoice must contain the customer's address or ABN).
Supplier Information
  • Full name of the supplier.
  • Full address of the supplier (where the supplier is established).
  • Supplier VAT ID required - Australian Business Number (ABN).
General Information
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Taxable amount per VAT rate or exemption in AUD or if not in AUD, the foreign exchange rate should be provided.
  • Invoicing can occur in a foreign currency; however the invoice must include sufficient information (as set out above) to enable the recipient to work out the GST payable in Australian currency.
  • Total VAT amount in AUD or if not in AUD, the foreign exchange rate should be provided.
  • Where the customer receiving a supply issues the invoice instead of the supplier, it can be clearly ascertained from the document that it was intended to be a recipient created tax invoice.
  • Where an exemption is involved or where the customer is liable to pay the tax:
    - Reference to the appropriate provision of the VAT Directive; or
    - Reference to the corresponding national provision: or
    - Any indication that the supply is exempt or subject to the reverse charge procedure; or
    - Where the customer is liable for the payment of the VAT, the mention "Reverse charge".
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Date on which the supply of goods or services was made or completed or the date on which the payment on account was made before any supply, insofar as that a date can be determined and differs from the date of issue of the invoice.
  • Price per unit (excluding VAT) in AUD or if not in AUD, the foreign exchange rate should be provided.
  • Any discounts or rebates, not included in the unit price, in AUD or if not in AUD, the foreign exchange rate should be provided.
  • The heading "Tax Invoice".
  • Note: Invoices for GST exclusive amounts of less than $A 75 do not have to be 'Tax invoices'.
 

Other Australia Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

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When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Supporting Documents
  • N/A
Procedures
  • All soft copy invoices should be emailed to acctspayableAUNZ.im@pg.com unless hardcopy is specifically requested to be mailed to a mailing address.
Payment
  • N/A
Other
  • N/A