Invoicing to Canada

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office & Plant
Phone: 1 877 747 29 63
 
 

P&G Canada Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble Inc.
P&G Legal Entity Number: LE 2196
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Inc.
Accounts Payable
Scanning Station
Po BOX 4603
Toronto, Ontario, Canada M5W 4Y8.
Mailing Address for the Invoice This is the address that must appear on the envelope containing the invoice(s). PO Based and Non-PO Based Invoices
Procter & Gamble Inc.
Att. Accounts Payable
PO Box 4603, Station “A”
Toronto, Ontario, Canada M5W 4Y8

GEM and B&R equipment/services for capital
Procter & Gamble Inc.
Att. Accounts Payable
PO Box 5545
Cincinnati, Ohio, United States 45201-5545.

Full Legal Name: Procter & Gamble Inc.
P&G Legal Entity Number: LE 283
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Inc.
4711 Yonge Street
North York, Ontario M2N 6K8
Canada
Mailing Address for the Invoice This is the address that must appear on the envelope containing the invoice(s). PO Based and Non-PO Based Invoices
Procter & Gamble Inc.
Att. Accounts Payable
PO Box 4603, Station “A”
Toronto, Ontario, Canada M5W 4Y8

GEM and B&R equipment/services for capital
Procter & Gamble Inc.
Att. Accounts Payable
PO Box 5545
Cincinnati, Ohio, United States 45201-5545.

Full Legal Name: The Procter & Gamble Company
P&G Legal Entity Number: LE 062
Billing Address on the Invoice: This is the address that must appear on the invoice. The Procter & Gamble Company
1 Procter& gamble Plaza,
45202 Cincinnati, Ohio,
United State

or

The Procter Gamble Company
Accounts Payable Scanning Station
PO BOX 4603
Toronto, Ontario, M5W 4Y8
Canada
Mailing Address for the Invoice This is the address that must appear on the envelope containing the invoice(s). PO Based and Non-PO Based Invoices
The Procter & Gamble Company
Att. Accounts Payable
PO Box 4603, Station “A”
Toronto, Ontario, Canada M5W 4Y8

GEM and B&R equipment/services for capital
The Procter & Gamble Company
Att. Accounts Payable
PO Box 5545
Cincinnati, Ohio, United States 45201-5545.

Canada Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Information
  • Ship to information.
  • Full name of the customer.
Supplier Information
  • Full name of the supplier.
  • Full address of the supplier.
  • GST/HST and or QST registration number. (Only if tax charged in the Invoice).
  • Banking details including IBAN/Swift.
General Information
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Split of services performed in Canada, outside Canada, and reimbursements when invoice is from a Non Canadian vendor.
  • Payment terms as noted on PO.
  • Taxable amount per VAT rate or exemption.
  • Total VAT amount.
  • When you supply items taxable at the GST rate and the HST rate, an indication of which items are taxed at the GST rate and which are taxed at the HST rate.
  • We recommend our Canadian Suppliers use the Canada Revenue Agency’s (CRA) webpage as the official guidance for tax related requirements.
    http://www.cra-arc.gc.ca/menu-eng.html.
 

Other Canada Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

***

When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Supporting Documents
  • N/A
Procedures
  • N/A
Payment
  • N/A
Other
  • Overnight packages MUST be delivered to a P&G contact.
  • Invoices should not be sent to the good delivery site or to a P&G contact as this may cause invoices to be lost and payments to be delayed.