Invoicing to Chile

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office & Plant
Phone: 800 740 247
 
 

P&G Chile Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble Chile Ltda.
P&G Legal Entity Number: LE 536
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Chile Ltda.
Av. Presidente Riesco 5335, piso 17,
Las Condes Santiago Chile.
RUT Number 96.656.660-4
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Chile General Office
Procter & Gamble Chile Ltda.
Parque Araucano Building, Avda Presidente Riesco 5335,
Piso 17, Las Condes Santiago, Chile.
Full Legal Name: Procter & Gamble International Operations S.A., Agencia en Chile.
P&G Legal Entity Number: LE 2075
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble International Operations S.A., Agencia en Chile
Route de Saint-Georges 47 City Petit
Lancy Distric Geneva Suiza Code 1213.
RUT Number 59.121.070-K
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Chile General Office
Procter & Gamble International Operations S.A., Agencia en Chile
Parque Araucano Building, Avda
Presidente Riesco 5335, Piso 17,
Las Condes Santiago, Chile.

Chile Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Information
  • Full name of the customer.
  • Full address of the customer.
  • The RUT (Rol Único Tributario) of the customer.
  • Ship To Information: Company Name, Address and Country.
  • Sold to Information: Company Name, Address and Country.
Supplier Information
  • Full name of the supplier.
  • Full address of the supplier.
  • Phone Number, Fax and email of the supplier.
  • The RUT (Rol Único Tributario) of the supplier.
  • Scope.
General Information
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Date of issue of the invoice.
  • Type of document i.e: Invoice, Credit Note, Debit Note (Invoice, Electronic Invoice, Boleta de Honorarios, Credit Note, Debit Note, Liquidación, etc).
  • Box Top Right Corner - The RUT number of the supplier, name/type of document and serial number; must be printed in a box four inches high by three inches long, framed by a thread or line of a millimeter thick.
  • Should indicate the SII Office where was made the stamping - Immediately below the box described above, should be included the SII office where the respective stamping should be done by the phrase: "SII (name of office or unit)", for example: SII-IQUIQUE; IBS-SANTIAGO.CENTRO; IBS-SANTIAGO.ORIENTE; IBS-ANGOL; etc.
  • Effective Date of Issue.
  • Date on which the supply of goods or services was made or completed.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Any discounts or rebates, not included in the unit price.
  • Invoice Total Amount.
  • Payment Terms.
  • For Boleta de Honorarios: WHT (Income) Amount Just applicable for Boletas de Honorarios.
  • For Boleta de Honorarios: When a Boleta de Honorarios does not indicate the WHT Amount; should indicate the following note: “Sociedad de Profesionales sujeta a las normas de la Primera Categoría conforme al inciso 3° del N° 2, del artículo 42 de la Ley de la Renta”.
  • Authorized Printing Company Data/Comercial or Legal Name of the Printing Company of the Invoices, address, and, optionally, telephone number and RUT.
  • Electronic Stamp.
  • Legend/Note corresponding to the Electronic Stamp in Electronic Invoices.
  • Legend/Note corresponding to the Electronic Stamp in Boletas de Honorarios Electrónicas.
  • Original Document - The invoice we received from our suppliers must be the Original one to proceed with the accreditation of the VAT on the invoice. There are exceptions where we will receive copies, they must have a stamp "COPIA DE FACTURA NO DA DERECHO A CREDITO FISCAL".
  • Price per unit - Excluding VAT. When a domestic invoice is expressed in foreign currency (e.g. USD), it must show the exchange rate used.
  • Amount Subject to VAT according to each Tax Rate or Exempt Base.
  • VAT rate(s) applied.
  • Total VAT amount.
  • Invoices without PO - Approver name on the invoice, Cost Center/ Profit Center / WBS / Internal Order or General Ledger Account.
  • Credit Notes with PO - Supplier Authorization Number (For Quantity Return it is the Return Authorization Number).
  • Credit Notes without PO - Cost Center/ Profit Center / SBL ID / WBS or Internal Order, General Ledger (GL) Account, Legal Entity (also known as Company Code), P&G contact name, Original invoice reference.
 

Other Chile Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

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When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Supporting Documents
  • If you are a Customs Agent, provide all relevant supporting documentation of third party payments.
Procedures
  • The local suppliers must send the electronic invoice (XML & PDF) through the Electronic Invoicing Portal (P&Gchilerecepcion@custodium.com), containing the following information:
    1. Original Electronic Invoice (XML).
    2. Commercial Information must be included in the XML.
    3. Supporting Documentation attached in the same PDF (If applicable).
    4. Purchases Order Code (L6P, L7P, G4P o GBP), Purchases Order Number, Good Receive Number and currency.
    5. The reception date will be the upload date in order to initiate the payment term agreed in the negotiation with the buyer.
    6. Receipt confirmation will be sent to the supplier, indicating the Invoice number of the document that will be included in the payment process.
  • Foreign suppliers must send invoices via courier to P&G General Office. If you provide raw materials to P&G, remember that the bill should be sent with the material.
Payment
  • P&G standard payment terms are 75 days, this applies to all new vendor registrations effective February, 2013. However, the payment terms will be defined by the P&G Sourcing Buyers according to “best value” and the agreements.
  • For electronic invoicing, the payment terms will start according to the electronic stamp date.
  • For paper invoices, the payment terms will start with the reception stamp.
  • For foreign invoices, payment terms will start according to the invoice date.
  • The standard duration is net 35 days for all electronic invoices and net 30 days for all paper invoices received.
Other
  • N/A