Invoicing Colombia

Invoicing to Colombia

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
P&G is committed to building productive commercial relationships with our suppliers enabled by processes to ensure we pay bills on time. Please make sure that you are aware of our invoice processing cycle and in case of further questions you can contact the Purchasing department.
In the event that you intend to carry out a factoring process, we thank you for informing it at the moment of filing your invoice in our reception center, accompanying with the third party's support documentation (name of the bank or “factor”, address, contact, phone, bank account). This in order to allow us to be included in our supplier registry and speed up the corresponding payment process.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office & Plant
Phone: 1-800-950-6012
 
 

P&G Colombia Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble International Operations SA
P&G Legal Entity Number: LE 819
Billing Address on the Invoice This is the address that must appear on the invoice. & VAT Numbers: Procter & Gamble International Operations SA
47 Route De Saint Georges
1213 Petit Lancy
Geneva
Switzerland.
VAT Reg. CHE-107.889.864TVA (most cases, please see notes below)
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Mailing Address (Domestic Suppliers):

Officinas Generales Bogota
Procter & Gamble International Operations SA
Carrera 7 No. 114 – 33 Piso 12. Bogotá DC. – Colombia.

Planta Medellin
Procter & Gamble International Operations SA
Carrera 52# 7 – 72 Avenida Guayabal Medellín, Antioquia – Colombia.

Mailing Address (Foreign Suppliers):
Bogota General Office
Procter & Gamble International Operations SA
Carrera 7 No. 114 – 33 Piso 12. Bogotá DC. – Colombia.
Notes:
PROCTER & GAMBLE INTERNATIONAL OPERATIONS SA is registered for VAT in a number of countries. Please ensure you mention the correct VAT Reg. No. & Fiscal Rep. data in accordance with local law on your invoices.

For supply of goods, typically you should use our VAT registration in the country where the goods are delivered to.

For vast majority of services invoices, the place of taxation is Switzerland, therefore the Swiss address of PROCTER & GAMBLE INTERNATIONAL OPERATIONS SA should be mentioned on the invoice. There are however exceptions, in which case you should use the relevant VAT registration and Fiscal Rep. address. For example, if Use and Enjoyment rules apply in your country and to the services you are providing, please use our VAT registration and Fiscal Rep. address for that country. If you are unsure of the place of taxation of the service delivered, please seek tax advice from your tax consultant.
Full Legal Name: Procter and Gamble Colombia Ltda.
P&G Legal Entity Number: LE 295
Billing Address on the Invoice: This is the address that must appear on the invoice.. Procter and Gamble Colombia Ltda.
Carrera 7 No. 114-33 Piso 12,
Bogotá, Colombia.
NIT Number: 800.000.946-4
Mailing Address for the Invoice (Domestic Suppliers): This is the address that must appear on the envelope containing the invoice(s). Officinas Generales Bogota
Procter and Gamble Colombia Ltda.
Carrera 7 No. 114 – 33 Piso 12,
Bogotá DC. – Colombia.

Planta Medellin
Procter and Gamble Colombia Ltda
Carrera 52# 7 – 72 Avenida Guayabal Medellín, Antioquia – Colombia.
Mailing Address for the Invoice (Foreign Suppliers): This is the address that must appear on the envelope containing the invoice(s). Bogota General Office
Procter and Gamble Colombia Ltda
Carrera 7 No. 114 – 33 Piso 12,
Bogotá DC. – Colombia.
Full Legal Name: Procter and Gamble Industrial Colombia Ltda.
P&G Legal Entity Number: LE 818
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter and Gamble Industrial Colombia Ltda.
Carrera 52 N0. 7 – 72 Avenida Guayabal, Medellin, Colombia.
NIT Number: 830.080.674-7
Mailing Address for the Invoice (Domestic Suppliers): This is the address that must appear on the envelope containing the invoice(s). Officinas Generales Bogota
Procter and Gamble Industrial Colombia Ltda.
Carrera 7 No. 114 – 33 Piso 12,
Bogotá DC. – Colombia

Planta Medellin
Procter and Gamble Industrial Colombia Ltda.
Carrera 52# 7 – 72 Avenida Guayabal Medellín, Antioquia – Colombia.
Mailing Address for the Invoice (Foreign Suppliers): This is the address that must appear on the envelope containing the invoice(s). Bogota General Office
Procter and Gamble Industrial Colombia Ltda.
Carrera 7 No. 114 – 33 Piso 12,
Bogotá DC. – Colombia.

Colombia Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Information
  • Full name of the customer.
  • Full address of the customer.
  • Ship To Information: Company Name, Address and Country.
  • Sold to Information: Company Name, Address and Country.
  • The VAT identification number of the customer.
Supplier Information
  • Full name of the supplier.
  • Full address of the supplier.
  • The VAT identification number/NIT of the supplier.
  • Gran Contribuyente information in the vendor invoice (formal Tributary Regime Information for VAT & ICA).
  • Autoretenedor's information in the vendor invoice (formal Tributary Regime Information for Invome WHT).
General Information
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Price per unit.
  • Any discounts or rebates, not included in the unit price.
  • Invoicing in a foreign currency is allowed, however payments between Colombian residents are however required to be in pesos.
  • Indication that the supply is Gran Contribuyente, if apply.
  • Number of resolution of invoice authorization.
  • Total value of the invoice.
  • Taxable amount per VAT rate or exemption.
  • VAT rate(s) applied.
  • Total VAT amount.
  • All invoices should be denominated as "Sales invoice".
  • Name or company's name of the invoice printer.
  • Indication of the VAT withholding status.
  • Tax ID of the invoice printer.
  • When you need to send us a credit note you must send it as normal invoice explaining in the credit memo which invoice is affected.
  • Due to the legal regulations in the country we cannot pay debit notes, the best way to reimburse these documents it’s to validate with your purchase contact in order to increase the price in next invoices.
  • Credit Notes with PO - Supplier Authorization Number (For Quantity Return it is the Return Authorization Number).
  • Credit Notes without PO- Cost Center/ Profit Center / SBL ID / WBS or Internal Order, General Ledger (GL) Account, Legal Entity (also known as Company Code), P&G contact name, Original invoice reference.
 

Other Colombia Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

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When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Supporting Documents
  • If you are a Custom Agents, you must attach all supports of third party payments.
  • Foreign Exchange Control - documents to be delivered with the invoice include Bill of Lading, Import Declaration, Original and Copy Invoice.
  • If you are a foreign supplier that provides raw materials to P&G, remember that the bill should be sent with the material and that the customs agent in the destination country will send the invoice to payment process.
Procedures
  • N/A
Payment
  • P&G standard payment terms are 75 days - this applies to all new vendor registrations effective February, 2013. However, the payment terms will be defined by the P&G Sourcing Buyers according to “best value” and the agreements.
  • Foreign suppliers may have a longer payment cycle due to Exchange Control based on country of supplier and buyer.
  • For local suppliers the payment terms will start with the reception stamp.
  • For foreign suppliers the payment terms will start according to the invoice date.
  • For foreign suppliers Exchange Control takes 50 days, which is included in the payment terms.
  • For foreign suppliers providing services
    - Purchases needs to sign an agreement with the supplier that notes the expected payment date.
    - 85% of the amount is paid to the supplier and 15% is paid to Government (income tax). This must be informed to the supplier during the negotiation.
  • For standard payment times, please refer to the table attached.
Other
  • Invoices 180 days or older will be rejected and returned to the suppliers by the pre-screeners.
  • For Colombia P&G will never return to you any invoice. If there any issue with some document, a credit memo need to be issued and sent in order to apply it to the wrong invoice or in future documents.