Invoicing Ecuador

Invoicing to Ecuador

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Email: pgvendorhelp.im@pg.com
 
 

P&G Ecuador Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble Ecuador Cia. Ltda
P&G Legal Entity Number: LE 585
RUC Number: 1791253930001
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Ecuador Cia. Ltda
Avenida República del Salvador #734 y Portugal Edificio Athos.
Pisos 3, Quito, Ecuador.
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Ecuador General Office
Avenida República del Salvador #734 y Portugal Edificio Athos Pisos 3, Quito, Ecuador.
Full Legal Name: Procter & Gamble International Operations SA
P&G Legal Entity Number: LE 819
Billing Address on the Invoice This is the address that must appear on the invoice. & VAT Numbers: Procter & Gamble International Operations SA
47 Route De Saint Georges
1213 Petit Lancy
Geneva
Switzerland.
VAT Reg. CHE-107.889.864TVA (most cases, please see notes below)
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Procter & Gamble International Operations SA
Ecuador General Office
Avenida República del Salvador #734 y Portugal Edificio Athos Pisos 3, Quito.
Notes:
PROCTER & GAMBLE INTERNATIONAL OPERATIONS SA is registered for VAT in a number of countries. Please ensure you mention the correct VAT Reg. No. & Fiscal Rep. data in accordance with local law on your invoices.

For supply of goods, typically you should use our VAT registration in the country where the goods are delivered to.

For vast majority of services invoices, the place of taxation is Switzerland, therefore the Swiss address of PROCTER & GAMBLE INTERNATIONAL OPERATIONS SA should be mentioned on the invoice. There are however exceptions, in which case you should use the relevant VAT registration and Fiscal Rep. address. For example, if Use and Enjoyment rules apply in your country and to the services you are providing, please use our VAT registration and Fiscal Rep. address for that country. If you are unsure of the place of taxation of the service delivered, please seek tax advice from your tax consultant.

Ecuador Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Information
  • Full name of the customer.
  • Full address of the customer.
  • Ship To Information: Company Name, Address and Country.
  • Sold to Information: Company Name, Address and Country.
  • The VAT identification number/RUC of the customer.
Supplier Information
  • Full name of the supplier.
  • Full address of the supplier.
  • The VAT identification number/RIF of the supplier.
  • Telephone number, fax number, email.
General Information
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Taxable amount per VAT rate or exemption.
  • VAT rate(s) applied.
  • Total VAT amount.
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Price per unit.
  • Any discounts or rebates, not included in the unit price.
  • Type of document i.e.: Invoice, Credit Note, Debit Note.
  • Authorized Printing Company Data - RUC number, commercial name, date of printing, expiration date, SRI authorization for printing.
  • Invoices can be expressed in a foreign currency.
  • Invoice should have 1 original and 2 copies.
  • Requirement is for the supplier to print 1 original and 2 copies, to be able to send the original to the client and keep the copies for shipping and fiscal filing purposes. (Intercompany transactions)
  • Total amount of the invoice including VAT.
  • Number of resolution of invoice authorization.
  • Indication if it is special contributor.
  • Indication if it is forced to take accounting - Only for natural persons since companies are responsible to have accounting so this note is not required for those cases.
  • Expiration date of the invoice.
  • Ship to information.
  • Invoices without PO (used with payment services authorization) - Approver name on the Invoice or Cost Center/ Profit Center/ WBS/ Internal Order or General Ledger (GL).
  • Credit Notes with PO - Material Number, Parked Credit Number (if available), Supplier Authorization Number (For Quantity Return it is the Return Authorization Number), Original Invoice Reference.
  • Credit Notes without PO - Supplier Code (Supplier Master Number), Cost Center/ Profit Center / SBL ID / WBS or Internal Order, General Ledger (GL) Account, Legal Entity (also known as Company Code), P&G contact name, Original invoice reference is highly recommended.
 

Other Ecuador Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

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When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Supporting Documents
  • If you are a Customs Agent, you must attach all supports of third party payments.
  • Attach copy of purchase order for purchase order based invoices.
Procedures
  • If you are a foreign supplier that provides raw materials to P&G, remember that the bill should be sent with the material and that the customs agent in the destination country will send the invoice to payment process.
  • Send the invoice directly via courier to P&G General Office.
Payment
  • P&G standard payment terms are 75 days, this applies to all new vendor registrations effective February, 2013. However, the payment terms will be defined by the P&G Sourcing Buyers according to “best value” and the agreements.
  • For local suppliers the payment terms will start with the reception stamp.
  • For foreign suppliers the payment terms will start according to the invoice date.
Other
  • N/A