Invoicing Guatemala

Invoicing to Guatemala

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office & Plant
Phone: 1 800 423 00 31
 
 

P&G Guatemala Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

***

Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble Interamericas de Guatemala Ltda.
P&G Legal Entity Number: LE 718
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Interamericas de Guatemala Ltda.
Diagonal 6, 10-65, Zona 10, Centro Gerencial Las Margaritas, Torre I Piso 16, Guatemala.
NIT Number: 8.528.098
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Guatemala General Office
Procter & Gamble Interamericas de Guatemala Ltda.
Diagonal 6, 10-65, Zona 10, Centro Gerencial Las Margaritas, Torre I Nivel 16, Guatemala.

Escuintla Plant
Procter & Gamble Interamericas de Guatemala Ltda.
Kilometro 54.5 Carretera al Pacifico, Escuintla,
Guatemala.
Full Legal Name: Procter & Gamble International Operations SA
P&G Legal Entity Number: LE 819
Billing Address on the Invoice This is the address that must appear on the invoice. & VAT Numbers: Procter & Gamble International Operations SA
47 Route De Saint Georges
1213 Petit Lancy
Geneva
Switzerland.
VAT Reg. CHE-107.889.864TVA (most cases, please see notes below)
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Guatemala General Office
Procter & Gamble International Operations SA
Diagonal 6, 10-65, Zona 10, Centro Gerencial Las Margaritas, Torre I Nivel 16, Guatemala.

Escuintla Plant
Procter & Gamble International Operations SA
Kilometro 54.5 Carretera al Pacifico, Escuintla,
Guatemala.
Notes:
PROCTER & GAMBLE INTERNATIONAL OPERATIONS SA is registered for VAT in a number of countries. Please ensure you mention the correct VAT Reg. No. & Fiscal Rep. data in accordance with local law on your invoices.

For supply of goods, typically you should use our VAT registration in the country where the goods are delivered to.

For vast majority of services invoices, the place of taxation is Switzerland, therefore the Swiss address of PROCTER & GAMBLE INTERNATIONAL OPERATIONS SA should be mentioned on the invoice. There are however exceptions, in which case you should use the relevant VAT registration and Fiscal Rep. address. For example, if Use and Enjoyment rules apply in your country and to the services you are providing, please use our VAT registration and Fiscal Rep. address for that country. If you are unsure of the place of taxation of the service delivered, please seek tax advice from your tax consultant.

Guatemala Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

***

When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Information
  • Full name of the customer.
  • The VAT identification number/NIT of the customer.
  • Ship To Information: Company Name, Address and Country.
  • Sold to Information: Company Name, Address and Country.
  • When the customer does not have a tax ID number, the legend "Consumidor Final" should be printed on the invoice.
Supplier Information
  • Full name of the supplier.
  • Full address of the supplier.
  • The VAT identification number/NIT of the supplier.
  • Address of trade establishment or office from where the document is issued.
General Information
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Taxable amount per VAT rate or exemption.
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Price per unit.
  • Any discounts or rebates, not included in the unit price.
  • Type of document i.e.: Invoice, Credit Note, Debit Note.
  • If there is a Credit Note or Debit Note, it has to make reference to the number of the invoice that is making the correction.
  • Invoices format must be pre-printed with the following fields: Document Identification, Serie, Full Name, Tax identification number and address. This requirement does not apply if the invoice indicates that it is an electronic invoice.
  • Invoice pre-printed format should include the following information: numerical range authorized, number and date of issue of resolution; and full name and fiscal ID (NIT) of the printing company.
  • Ship to information.
  • Credit and debit notes must contain the reference of the invoice that it is modifying. The Credit and debit notes must be issued within the next 2 months after the original invoice was issued, if not, the credit/debit note will not be received.
  • Credit Notes without PO - Approver name on the Invoice or Cost Center/ Profit Center/ WBS/ Internal Order or General Ledger (GL) Account, Supplier Code (Supplier Master Number), Legal Entity (also known as Company Code), Original invoice reference is highly recommended.
  • Credit Notes with PO - Material Number, Parked Credit Number (if available), Supplier Authorization Number (For Quantity Return it is the Return Authorization Number), Original Invoice Reference.
 

Other Guatemala Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

***

When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Supporting Documents
  • Attach a PO copy if invoice is PO based.
  • If you are a Customs Agent, you must attach all supports of third party payments.
Procedures
  • Every invoice from local supplier must be presented in the reception places and/or mailbox located in the plant. If you give your invoice to a P&G contact or present it in another place, payment terms will be affected and there is a risk of missing invoice.
  • The local suppliers must send the electronic invoice (XML & PDF) through the Electronic Invoicing Portal containing the following information:
    1. Original Electronic Invoice (PDF & XML).
    2. Commercial Information must be included in the XML or manually in the Addenda Editor through the Electronic Invoicing Portal.
    3. Supporting Documentation attached in the same PDF (If applicable).
    4. Purchases Order Code (L6P, L7P, G4P o GBP), Purchases Order Number and currency.
    5. The Delivery Note Number / Delivery Note should be placed in the Addenda editor.
    6. The reception date will be the upload date in order to initiate the payment term agreed in the negotiation with the buyer.
    7. Receipt confirmation will be sent to the supplier, indicating the Invoice number of the document that will be included in the payment process.
Payment
  • P&G standard payment terms are 75 days - this applies to all new vendor registrations effective February, 2013. However, the payment terms will be defined by the P&G Sourcing Buyers according to “best value” and the agreements.
  • For the local suppliers with electronic invoicing the payment terms will start according to the upload date in the electronic portal.
  • For local suppliers mailing invoices, the payment terms will start with the reception stamp.
  • For foreign suppliers the payment terms will start according to the invoice date.
  • The standard duration is net 35 days for all electronic invoices or net 30 days for all paper invoices received.
Other
  • N/A