Invoicing to India

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office & Plants
Phone: 800 440 1098
Email: asiaapcallcenter.im@pg.com
 
 

P&G India Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

***

Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Gillette Diversified Operations Pvt. Ltd.
P&G Legal Entity Number: LE 972
Billing Address on the Invoice: This is the address that must appear on the invoice. Gillette Diversified Operations Pvt. Ltd.
Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri East, Maharashtra, 400099. India.
OR
Gillette Diversified Operations Pvt. Ltd.
P&G Plaza, Cardinal Gracias Road, Chakala, Andheri (E), Mumbai 400 099. India.
Registered PAN Number: AAACG2469C
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). For Local Goods/Services And For Foreign Service With Purchase Order
Please send your invoices to the Ship To address in your Purchase Order. The Ship To address is the same as your delivery address.

For Local Goods/Services And For Foreign Service Without Purchase Order:
Attention: <your P&G business contact>
Gillette Diversified Operations Pvt. Ltd.
Plot No. 495, P&G Plaza, Cardinal Gracias Road,
Chakala, Andheri ( E ) , Mumbai – 400 099. India.

For Foreign Suppliers
Please mail invoices related to foreign goods as per shipping instruction provided by plant or by your P&G business contact.
Full Legal Name: Gillette India Limited
P&G Legal Entity Number: LE 973
Billing Address on the Invoice: This is the address that must appear on the invoice. Gillette India Limited
Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri East, Maharashtra, 400099. India.
OR
Gillette India Limited (LE973)
P&G Plaza, Cardinal Gracias Road, Chakala, Andheri (E), Mumbai 400 099. India.
Registered PAN Number: AAACI3924J
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). For Local Goods/Services And For Foreign Services With Purchase Order:
Please send your invoices to the Ship To address in your Purchase Order. The Ship To address is the same as your delivery address.

For Local Goods/Services And For Foreign Services Without Purchase Order:
Attention: <your P&G business contact>
Gillette India Limited
Plot No. 495, P&G Plaza, Cardinal Gracias Road,
Chakala, Andheri ( E ) , Mumbai – 400 099. India.

For Foreign Suppliers
Please mail invoices related to foreign goods as per shipping instruction provided by plant or by your P&G business contact.
Full Legal Name: Procter & Gamble Home Products Private Limited
P&G Legal Entity Number: LE 572
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Home Products Private Limited
Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri East, Maharashtra, 400099. India.
OR
Procter & Gamble Home Products Private Limited
P&G Plaza, Cardinal Gracias Road, Chakala, Andheri (E), Mumbai 400 099. India.
Registered PAN Number: AAACP4072C
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). For Local Goods/Services And For Foreign Services With Purchase Order:
Please send your invoices to the Ship To address in your Purchase Order. The Ship To address is the same as your delivery address.

For Local Goods/Services And For Foreign Service Without Purchase Order:
Attention: <your P&G business contact>
Procter & Gamble Home Products Private Limited
Plot No. 495, P&G Plaza, Cardinal Gracias Road,
Chakala, Andheri ( E ) , Mumbai – 400 099. India.

For Foreign Suppliers
Please mail invoices related to foreign goods as per shipping instruction provided by plant or by your P&G business contact.
Full Legal Name: Procter & Gamble Hygiene and Health Care Limited
P&G Legal Entity Number: LE 348
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Hygiene and Health Care Limited
Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri East, Maharashtra, 400099. India.
OR
Procter & Gamble Hygiene and Health Care Limited
P&G Plaza, Cardinal Gracias Road, Chakala, Andheri (E), Mumbai 400 099. India.
Registered PAN Number: AAACP6332M
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). For Local Goods/Services and For Foreign Services With Purchase Order
Please send your invoices to the Ship To address in your Purchase Order. The Ship To address is the same as your delivery address.

For Local Goods/Services and For Foreign Services Without Purchase Order:
Attention: <your P&G business contact>
Plot No. 495, P&G Plaza, Cardinal Gracias Road,
Chakala, Andheri ( E ) , Mumbai – 400 099. India.

For Foreign Suppliers
Please mail invoices related to foreign goods as per shipping instruction provided by plant or by your P&G business contact.

India Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

***

When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
The Government of India has passed a law that completely overhauls Indirect Tax system –current multiple-tax/multi-stage tax will move to a single-tax/multi-stage levy. This will bring in a uniform indirect tax structure throughout the country called the Goods and Services tax- GST.
Goods and Services Tax (GST), a comprehensive tax levy on manufacture, sale and consumption of goods and services with comprehensive chain of set-off benefits from the producer’s point and service provider’s point up to the retailer’s level has the following features:
  • India proposes to implement a 'Dual GST model' comprising of:
    • Central GST ('CGST') - levied by the Central Government
    • State GST ('SGST') - levied by the States Government
  • Inter-state transaction proposed to be covered under Integrated GST ('IGST') to be levied by Central Government (likely tax rate to be sum of CGST and SGST)
The new Indirect Tax regime will take effect on 1st July 2017. This requires suppliers and all external business partners to comply with new invoicing checklist to support the GST law implementation.
General Information
  • Date of issue of the invoice (or document for credit/debit note)
  • HSN (Harmonized System of Nomenclature) code of goods or Accounting Code of services or SAC (Services Accounting Code)
  • Description/nature of the goods or services
  • Quantity of the goods supplied or the extent and nature of the services rendered
  • Taxable value of goods
  • Tax (CGST, SGST or IGST) rate(s) applied
  • Amount of tax charged in respect of taxable goods or services (CGST, SGST or IGST)
  • Place of supply along with the name of State, in case of a supply in the course of inter-State trade or commerce
  • Place of delivery where the same is different from the place of supply
  • Where an exemption is involved or where the customer is liable to pay the tax: - where the customer (P&G) is liable for the payment of the tax, the mention “Reverse charge” and the invoice from the vendor should clearly mention the amount of GST to be paid by P&G under reverse charge mechanism.
  • Sequential number, based on one or more series, which uniquely identifies the invoice
  • Date on which the supply of goods or services was made or completed or the date on which the payment on account was made before any supply, insofar as that a date can be determined and differs from the date of issue of the invoice
  • Price per unit (excluding GST)
  • Total value of goods or services taking into account discount or abatement, if any
  • The words "Tax Invoice" should be printed on the face of the invoice.
  • The word “Revised Invoice” or “Supplementary Invoice”, as the case may be, indicated prominently, where applicable along with the date and invoice number of the original invoice and nature of document
  • As per the prevailing Exchange Control Regulations, no party in India can pay to another Indian party in USD or any other currency other than INR (India Rupees). There is no prohibition for issuance of invoice in foreign currency. The invoices for product sale generally contain foreign currency and equivalent INR on the date of invoice. However, payments of such invoice could only be made in INR. The party while making the payment will convert the foreign currency into INR at the prevailing exchange rate and will make the payment accordingly.
Supplier Information
  • Full name of the supplier
  • Full address of the supplier (where the supplier is established)
  • The GSTIN of the supplier
  • Name, address and GSTIN/ Unique ID Number, if registered, of the recipient
  • Name and address of the recipient and the address of delivery, along with the name of State and its code, if such recipient is unregistered and where the taxable value of supply is fifty thousand rupees or more
  • Full name of the tax representative (if any) of the supplier where the person liable to pay the GST is the tax representative
  • Full address of the tax representative (if any) of the supplier where the person liable to pay the GST is the tax representative
  • The GST identification number of the fiscal representative in accordance with ISO Standard (if any) of the supplier where the person liable to pay the GST is the tax representative
  • Signature(or digital signature) of the Seller or his authorised signatory
  • For procurement of goods/services the invoice should be marked as "ORIGINAL FOR RECIPIENT"
Customer Information
  • Full name of the customer.
  • Full address of the customer (where the customer is established).
  • The GSTIN identification number of the customer
  • Full name of the tax representative (if any) of the customer where the person liable to pay the GSTIIN is the tax representative
  • Full address of the tax representative (if any) of the customer where the person liable to pay the GSTIN is the tax representative
  • The GSTIN identification number of the fiscal representative (if any) of the customer where the person liable to pay the GSTIN is the tax representative
Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
Supplier may refer to below table for the list of P&G GSTIN for each state. This will enable compliance with invoicing instruction requirement of reflecting P&G’s GSTIN in the invoice.
P&G Home Products Pvt Ltd
Sr. No State Tax Number 3

1

Andhra Pradesh

37AAACP4072C1ZQ

2

Assam

18AAACP4072C1ZQ

3

Bihar

10AAACP4072C1Z6

4

Chhattisgarh

22AAACP4072C1Z1

5

Delhi

Pending

6

Goa

30AAACP4072C1Z4

7

Gujarat

24AAACP4072C1ZX

8

Himachal Pradesh

02AAACP4072C1Z3

9

Haryana

06AAACP4072C1ZV

10

Jharkhand

20AAACP4072C1Z5

11

Jammu

01AAACP4072C1Z5

12

Karnataka

29AAACP4072C1ZN

13

Kerala

32AAACP4072C1Z0

14

Maharashtra

27AAACP4072C1ZR

15

Madhya Pradesh

23AAACP4072C1ZZ

16

Odisha

21AAACP4072C1Z3

17

Punjab

03AAACP4072C1Z1

18

Rajasthan

08AAACP4072C1ZR

19

Telangana

36AAACP4072C1ZS

20

Tamilnadu

33AAACP4072C1ZY

21

Uttar Pradesh

09AAACP4072C1ZP

22

Uttarakhand

05AAACP4072C1ZX

23

West Bengal

19AAACP4072C1ZO

Gillette Divsf Op Pvt Ltd
Sr. No State Tax Number 3

1

Tamilnadu

33AAACG2469C1Z2

Gillette India Limited
Sr. No State Tax Number 3

1

Andhra Pradesh

37AAACI3924J2ZI

2

Assam

18AAACI3924J1ZJ

3

Bihar

10AAACI3924J1ZZ

4

Chhattisgarh

22AAACI3924J1ZU

5

Delhi

07AAAC13924J2ZL

6

Goa

30AAACI3924J1ZX

7

Gujarat

24AAACI3924J1ZQ

8

Himachal Pradesh

02AAACI3924J2ZV

9

Haryana

06AAACI3924J1ZO

10

Jharkhand

20AAACI3924J1ZY

11

Jammu

01AAACI3924J2ZX

12

Karnataka

29AAACI3924J1ZG

13

Kerala

32AAACI3924J1ZT

14

Maharashtra

27AAACI3924J1ZK

15

Madhya Pradesh

23AAACI3924J1ZS

16

Odisha

21AAACI3924J1ZW

17

Punjab

03AAACI3924J1ZU

18

Rajasthan

08AAACI3924J1ZK

19

Telangana

36AAACI3924J1ZL

20

Tamilnadu

33AAACI3924J1ZR

21

Uttar Pradesh

09AAACI3924J1ZI

22

Uttarakhand

05AAACI3924J2ZP

23

West Bengal

19AAACI3924J1ZH

P&G Hygiene & HC Limited
Company Code State Tax Number 3

1

Andhra Pradesh

37AAACP6332M1Z6

2

Assam

18AAACP6332M1Z6

3

Bihar

10AAACP6332M1ZM

4

Chhattisgarh

22AAACP6332M1ZH

5

Delhi

07AAACP6332M1Z9

6

Goa

30AAACP6332M1ZK

7

Gujarat

24AAACP6332M1ZD

8

Himachal Pradesh

02AAACP6332M2ZI

9

Haryana

06AAACP6332M1ZB

10

Jharkhand

20AAACP6332M1ZL

11

Jammu

`01AAACP6332M1ZL

12

Karnataka

29AAACP6332M1Z3

13

Kerala

32AAACP6332M1ZG

14

Maharashtra

27AAACP6332M1Z7

15

Madhya Pradesh

23AAACP6332M1ZF

16

Odisha

21AAACP6332M1ZJ

17

Punjab

03AAACP6332M1ZH

18

Rajasthan

08AAACP6332M1Z7

19

Telangana

36AAACP6332M1Z8

20

Tamilnadu

33AAACP6332M1ZE

21

Uttar Pradesh

09AAACP6332M1Z5

22

Uttarakhand

05AAACP6332M1ZD

23

West Bengal

19AAACP6332M1Z4

 

Other India Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

***

When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Supporting Documents

Shipping Instructions:
For Goa Plant (6574), click here
For Hyderabad Plant (A405), click here
For Mandideep Plant (7675), click here
For Bhiwadi Plant (8257), click here
For Gil Baddi Plant (4559), click here
For Katha Baddi Plant (7768), click here


Procedures
  • N/A
Payment
  • Banking Details (Including IBAN/Swift Code and IFSC code):
    To activate wire payment, vendor has to provide a (1) cancelled cheque copy along with the below (2) bank remittance details on the vendor letterhead:
    - IFSC Code.
    - Bank Name.
    - Bank Address complete with PIN code.
    - Bank Branch.
    - Account number.
    - Swift Code.
Other
  • N/A