Invoicing to Kenya

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office & Plant
Phone: +44 207 949 0133
Email: asiaapcallcenter.im@pg.com
 
 

P&G Kenya Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble Distribution East Africa Limited
P&G Legal entity Number: LE 2062
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Distribution East Africa Limited
3rd Floor, Delta Corner-PWC Tower
Chiromo Road,Westlands
Nairobi, Kenya

P.O. Box 30454-00100
Registered VAT ID: P051186806Z
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Procter & Gamble Distribution East Africa Limited
3rd Floor, Delta Corner-PWC Tower
Chiromo Road,Westlands
Nairobi, Kenya

Kenya Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Information
  • Full name of the customer.
  • Full address of the customer (where the customer is established).
  • The PIN of the customer.
Supplier Information
  • Full name of the supplier.
  • Full address of the supplier (where the supplier is established).
  • The VAT Reg. No. or Fiscal Representative Number or PIN of the supplier.
General Information
  • The words “TAX INVOICE” in a prominent place.
  • Individualized serial number of the tax invoice.
  • Date on which tax invoice is issued.
  • Date on which supply was made, if different from issue date.
  • Description of goods supplied including quantity or volume of services provided.
  • Details of any discount allowed or rebate at the time of supply.
  • Taxable Amount per VAT rate or exemption (expressed in any currency), and currency.
  • Total VAT amount (expressed in the currency of the country where the transaction takes place) and currency.
  • Value of goods delivered or services provided under a transaction excluding the tax amount (net sale value).
  • VAT amount (expressed in the currency of the country where the transaction takes place) on a total value of net sale split into amounts of individual rates of the tax.
  • Total amount due.
  • Printed ESD on Invoice or stapled ETR, if VAT registered vendor and charges VAT.
 

Other Kenya Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

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When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Procedures
  • Please send Original Physical Invoices to Billing Address.
Other
  • PO number or FI stated on the invoice.
  • Bank Details of the supplier.