Invoicing Phillipines

Invoicing to Phillipines

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office & Plant
Phone: 1800 1441 0145
Email: asiaapcallcenter.im@pg.com
 
 

P&G Phillipines Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble International Operations SA - ROHQ
P&G Legal Entity Number: LE 753
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble International Operations SA - ROHQ
11F Net Park, 5th Avenue, Crescent Park West,
Bonifacio Global City, Taguig 1634, Philippines.
TIN #: 406-931-778-000
Business Style: ROHQ
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). For credit notes, local goods/services, and for foreign services
Attention: DXC Technology Philippines
11f Intellectual Property Center
Upper Mc Kinley Road, McKinley Hill Cyberpark
Taguig, 1634, Philippines.

For foreign goods requiring customs clearance:
Please refer to the shipping instructions provided by your P&G business contact.
Full Legal Name: Procter and Gamble Distributing (Philippines), Inc.
P&G Legal Entity Number: LE 829
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter and Gamble Distributing (Philippines), Inc.
17/F 6750 Bldg Ayala Ave. Makati City 1226
Philippines.
Business Style: Wholesaling
TIN #: 211-379-144-000
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). For credit notes, local goods/services, and for foreign services:
Attention: DXC Technology Philippines
11f Intellectual Property Center
Upper Mc Kinley Road, McKinley Hill Cyberpark
Taguig, 1634, Philippines.

For foreign goods requiring customs clearance:
Please refer to the shipping instructions provided by your P&G business contact.
Full Legal Name: Procter and Gamble Philippines, Inc.
P&G Legal Entity Number: LE 403
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter and Gamble Philippines, Inc.
10F Net Park, 5th Avenue, Crescent Park West,
Bonifacio Global City,
Taguig 1634
Philippines.
Business Style: Manufacturing
TIN #: 000-168-439-000
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). For credit notes, local goods/services, and for foreign services
Attention: DXC Technology Philippines
11f Intellectual Property Center
Upper Mc Kinley Road, McKinley Hill Cyberpark
Taguig, 1634, Philippines.

For foreign goods requiring customs clearance:
Please refer to the shipping instructions provided by your P&G business contact.
Full Legal Name: Progam Realty & Development Corporation
P&G Legal Entity Number: LE 601
Billing Address on the Invoice: This is the address that must appear on the invoice. No. 25 Binary Street, Brgy. Diezmo, Light Industry and Science Park I, City of Cabuyao, Laguna
Business Style: Leasing
VAT Number: 000-491-409-000
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). For credit notes, local goods/services, and for foreign services
Attention: DXC Technology Philippines
11f Intellectual Property Center
Upper Mc Kinley Road, McKinley Hill Cyberpark
Taguig, 1634, Philippines.

For foreign goods requiring customs clearance:
Please refer to the shipping instructions provided by your P&G business contact.

Phillipines Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Information
  • Full name of the customer.
  • Full address of the customer (where the customer is established).
  • The VAT identification number of the customer . Customer VAT ID required - Tax Identification Number (TIN).
Supplier Information
  • Full name of the supplier.
  • Full address of the supplier (where the supplier is established).
  • Supplier VAT ID required - Tax Identification Number (TIN)
    Format should be:
    TIN -xxx-xxx-xxx-VAT or VAT Reg. TIN xxx-xxx-xxx
    OR
    TIN -xxx-xxx-xxx-Non-VAT or Non VAT Reg. TIN xxx-xxx-xxx (if non-VAT)
General Information
  • Date of issue.
  • The invoice should be dated within the quarter of claim. VAT returns are filed quarterly so the invoices supporting input VAT claimed in, for example, JAS, should all be dated within JAS.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Taxpayer's business style.
  • Taxable amount per VAT rate or exemption.
  • Total VAT amount (expressed in the currency of the country where the transaction takes place).
  • Where an exemption is involved or where the customer is liable to pay the tax:
    - Reference to the appropriate provision of the VAT Directive; or
    - Reference to the corresponding national provision: or
    - Any indication that the supply is exempt or subject to the reverse charge procedure; or
    - Where the customer is liable for the payment of the VAT, the mention "Reverse charge".
  • For local transactions, the term "VAT-exempt sale" or "zero-rated sale" should be written or printed prominently on invoices/receipts covering sales which are exempt from VAT or subject to 0% VAT, whichever is applicable.
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Price per unit (excluding VAT) (expressed in any currency).
  • ANY discounts or rebates, not included in the unit price (expressed in any currency).
  • Should be original copies and not photocopies or copies of an original. Invoices should be original copies and not photocopies or copies of an original.
  • Starting Aug, 31, 2013, name, address and TIN of the accredited printer. The company printing the invoice should be registered with the government as an authorized invoice printer. As such, the printer's "authority to print registration number" should appear on the invoice.
  • Starting Aug, 31, 2013, accreditation number and the date of accreditation of the accredited printer.
  • Starting Aug, 31, 2013, BIR ATP number, OCN, date issued (mm/dd/yyyy) and valid until (mm/dd/yyyy); (ATP should be dated January 19, 2013 onwards). Please DO NOT accept if the Authority to Print Reg. No. (ATP) Issued date is dated prior to January 19, 2013.
  • Starting Aug, 31, 2013, BIR Permit Number (if loose leaf OR/SI/CI) -
  • Starting Aug, 31, 2013, approved inclusive serial numbers of OR/SI/ CI.
  • Starting Aug, 31, 2013, Security/ Special markings/ features of the accredited printer.
  • Starting Aug, 31, 2013, the phrase "THIS INVOICE/ RECEIPT SHALL BE VALID FOR FIVE (5) YEARS FROM THE DATE OF THE ATP."
  • Starting Aug. 31, 2013, taxpayers that use receipts/invoices issued thru Computerized Accounting System (CAS) duly approved by the BIR should have the phrase "BIR CAS: (Permit Number)" followed by the date when the CAS was approved.
  • For PH, there is a secondary invoice/document which is Collection Receipt for goods or Billing Statement or Service Invoice for services. Primary document for goods is “Sales Invoice” or “Invoice” while for services primary document is “Official Receipt”.
  • For adjustment notes/ Debit/ or Credit Notes, it is critical to indicate reference (invoice number) to original invoice/ billing statement.
 

Other Phillipines Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

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When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Supporting Documents
  • Foreign suppliers are required to furnish four original copies of invoices and mandatory documents.
  • For Foreign Services where there is no shipment or physical goods delivered or no required customs releasing:
    - 2 original invoices with complete PO number and indicate the word "SERVICE" followed by PO description. Ex. SERVICE : Printing Plate.
    - Additional requirement for PO value >120,000 USD - include copy of Purchase Order / Contract.
Procedures
  • For foreign goods shipment, refer to the links below for shipping instructions and connect with your P&G contact.
    - Click here for CEVA shipping instructions.
    - Click here for DHL shipping instructions.
    - Click here for Transworld shipping instructions.
  • For suppliers provided with shipping instructions from the plant, invoices shall be sent to the specified broker mailing details, except in the event of explicit instruction from P&G that it should be routed to AP Mailing Address for the Invoice.
  • Invoices that have been personally submitted to AP Front Office should be properly acknowledged and dated thru the invoice receiving log book. Vendor messengers and representatives personally enter the pertinent invoice details in the logbook and submit the hard copies in the drop box. Invoice receipt date is critical for payment terms. Any discrepancies in the reconciliation of the log book details & invoices submitted will be communicated to the supplier.
  • Lost invoices without proper details in the logbook will be deemed NOT RECEIVED. The supplier must either re-issue a new invoice or issue a Certified True Copy (CTC) upon advice of AP.
Payment
  • N/A
Other
  • Invoice must be ORIGINAL or Certified True Copy (CTC-stamped on the invoice and duly-signed). Soft copies of invoices are not allowed for processing per legal requirement of the Bureau of Internal Revenue.
  • HP TAP receipt stamp is NOT present in the invoice (exemptions on a case-to-case basis, but for previous issues on wrong billing, VAT, price, quantity and amount, invoice alteration is NOT allowed). If invoices were returned, replacement invoices are required for resubmission of billing(s).