Invoicing to Russia

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office
Phone: 7 495 258 58 07
Email: APhelpdeskRASC.im@pg.com
Plant
Phone: 7 487 623 18 57
Email: APhelpdeskRASC.im@pg.com
 
 

P&G Russia Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Closed Joint Stock Company "Petersburg Products International ZAO"
P&G Legal Entity Number: LE 2021
Billing Address on the Invoice: This is the address that must appear on the invoice. Closed Joint Stock Company "Petersburg Products International ZAO"
Attention of AP group
301650, Tula region,
Novomoskovsk,
Komsomolskoe shosse, 64,
Russia.
Tax Number: 7816046034
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Closed Joint Stock Company "Petersburg Products International ZAO"
Attention of AP group
301650, Tula region,
Novomoskovsk,
Komsomolskoe shosse, 64,
Russia.
Full Legal Name: LLC Procter and Gamble distributorskaya compania
P&G Legal Entity Number: LE 316
Billing Address on the Invoice: This is the address that must appear on the invoice. LLC Procter and Gamble distributorskaya compania
Attention of AP group
301650, Tula region,
Novomoskovsk,
Komsomolskoe shosse, 64,
Russia.
Tax Number: 7701639976
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). LLC Procter and Gamble distributorskaya compania
Attention of AP group
301650, Tula region,
Novomoskovsk,
Komsomolskoe shosse, 64,
Russia.
Full Legal Name: LLC Procter and Gamble Novomoskovsk
P&G Legal Entity Number: LE 614
Billing Address on the Invoice: This is the address that must appear on the invoice. LLC Procter and Gamble Novomoskovsk
Attention of AP group
301650, Tula region,
Novomoskovsk,
Komsomolskoe shosse, 64,
Russia.
Tax Number: 7101006354
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). LLC Procter and Gamble Novomoskovsk
Attention of AP group
301650, Tula region,
Novomoskovsk,
Komsomolskoe shosse, 64,
Russia.

Russia Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Requirements
  • Full name of the customer.
  • Full address of the customer.
  • The VAT identification number/"ИНН" of the customer.
Supplier Requirements
  • Full name of the supplier.
  • Full address of the supplier.
  • The VAT identification number/"ИНН" of the supplier.
  • The supplier ISO Code in accordance with ISO Standard under which he supplied the goods or services.
General Requirements
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Price per unit (excluding VAT) (expressed in any currency), unit of measure and currency.
  • VAT rate(s) applied (%).
  • For Service Import Invoices it's critical when the place of rendering is RU. Exception in Article 148.5.
  • For export of goods in Customs Union ( Belarus, Russia, Kazakhstan), the VAT invoice need to show VAT rate of 0%.
  • For export of goods outside Customs union, nothing need to be mentionned on VAT.
  • Taxable amount per VAT rate or exemption (expressed in any currency), and currency.
  • Total VAT amount (expressed in the currency of the country where the transaction takes place) and curency.
  • Where an exemption is involved or where the customer is liable to pay the tax:
    - Reference to the corresponding national provision: or
    - Any indication that the supply is exempt or subject to the reverse charge procedure; or
    - Where the customer is liable for the payment of the VAT, the mention "Reverse charge".
  • If there is an exemption on goods or on services, in the column of VAT-invoice with VAT rate should be "Без НДС" = "Without VAT".
  • The total amount due shall be expressed in figures.
  • The name of the document:"СЧЕТ"/"INVOICE" or "Счет-фактура / VAT INVOICE".
  • Payment document number and date.
  • Statutory template & legal reference.
  • Domestic suppliers: Need signatures of General Manager and Chief accountant or their delegates with Power of Attorney.
  • For Russian Suppliers only- please refer to the enclosed changes effective from 1st July 2017 Click here
Booklets
 

Other Russia Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

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When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.