Invoicing Saudi Arabia

Invoicing to Saudi Arabia

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office & Plant
Phone: +96 6126538948
Email: acctspayablesa.im@pg.com
 
 

P&G Saudi Arabia Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Modern Industries Company- Dammam
P&G Legal Entity Number: LE 409
Billing Address on the Invoice: This is the address that must appear on the invoice. Modern Industries Company - Dammam
Industrial city –Dammam -Abqaiq Highway,
Dammam 2nd Industrial City,
P.O Box 4927 Dammam 31412, Saudi Arabia
Tax Special Number:

300000456800003

Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Attention: Accounts Payable
Invoice Receiving Station
Modern Products Company- G.O.
Saudi French Bank, Intersection of Wali Alahd & Hail Street - 4th Floor
AlRuwais District, P.O.Box 2056, Jeddah 21451, Saudi Arabia.
Full Legal Name: Modern Products Company
P&G Legal Entity Number: LE 411
Billing Address on the Invoice: This is the address that must appear on the invoice. Modern Products Company
Jeddah Industrial Area No.4,
P.O Box 2056 Jeddah 21451, Saudi Arabia
Tax Special Number:

300000446400003

Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Attention: Accounts Payable
Invoice Receiving Station
Modern Products Company- G.O.
Saudi French Bank, Intersection of Wali Alahd & Hail Street - 4th Floor
AlRuwais District, P.O.Box 2056, Jeddah 21451, Saudi Arabia.

Saudi Arabia Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Information
  • Legal name and address
  • The VAT identification number of the customer. (If the customer is required to self-account for tax.)
Supplier Information
  • Full legal name of the supplier.
  • Full legal address of the supplier.
  • The VAT identification number of the supplier.
General Information
  • Sequential number (Invoice #), based on one or more series, which uniquely identifies the invoice
  • Date of issue of the invoice
  • Description/nature of the goods or services (clear and specific)
  • Quantity of the goods supplied or the extent and nature of the services provided including the location where service is rendered.
  • Purchase order line item
  • Price per unit (excluding VAT) (expressed in any currency), unit of measure (except for services - may disregard unit of measure) and currency.
  • VAT rate(s) applied (%)
    (In the case where Tax is not charged at the basic rate, a narration explaining the Tax treatment applied to the supply)
  • Taxable amount per VAT rate or exemption (expressed in any currency), and currency
  • Total VAT amount (expressed in the currency of the country where the transaction takes place) and currency (VAT amount needs to be in SAR if invoice is issued in foreign currency). Translation of VAT value into local currency at the daily rate from the Invoice Date.
  • Where an exemption is involved or where the customer is liable to pay the tax:- reference to the corresponding national provision (except from foreign supplier that is exporting goods/services -- in which case, reference is no longer required): or - any indication that the supply is exempt or subject to the reverse charge procedure; or - where the customer is liable for the payment of the VAT, the mention “Reverse charge”.
    In the case where Tax is not charged at the basic rate, a narration explaining the Tax treatment applied to the supply
    Key words: "Exempt"; “Not subject to VAT"; "not vat relevant"; "zero rated"; "tax to be settled by the customer as reverse charge”; "Export"; "Internal Sale”; "Inter-GCC Sale"; "Reverse Charge"
  • Where the customer is liable to pay the tax the mention “Reverse charge”, "VAT to be settled by the Customer/Buyer"
    For some domestic supply of goods (domestic RVC) and services and for outgoing invoices - where the customer is liable to pay VAT - "reverse charge".
    Key words: "tax to be settled by the customer as reverse charge", " Internal Sale", "Inter-GCC Sale", "Export of services- VAT To be setlled by the Customer", "Reverse Charge"
  • The value of goods delivered or services provided under a transaction excluding the tax amount (net sale value)
  • VAT amount (expressed in the currency of the Supplier's country) on a total value of net sale split into amounts of individual rates of the tax. (VAT amount needs to be in SAR) if invoice is issued in foreign currency.
  • Total amount due (payable)
  • In case when taxpayer grants discount (rebate, etc.) relating to all supplies of goods or services performed to one customer in a given period, invoice shall additionally include information about the period to which the reduction or discount given refers
  • Invoice header (eg. INVOICE/VAT INVOICE/TAX INVOICE)
  • Delivery Address/ Ship to Address should be clearly mentioned in the invoice.

Link: https://vat.gov.sa/en/introduction-to-vat-teh/faq/technical-faqs

 

Other Saudi Arabia Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

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When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Supporting Documents
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Procedures
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Payment
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Other
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