Invoicing South Africa

Invoicing to South Africa

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office & Plant
Phone: +44 207 949 0133
Email: asiaapcallcenter.im@pg.com
 
 

P&G South Africa Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble Manufacturing SA (Pty) Ltd
P&G Legal Entity Number: LE 2171
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Manufacturing SA (Pty) Ltd
25 Newton Street
Spartan 1619
South Africa.

Or

Procter & Gamble Manufacturing SA (Pty) Ltd
12th Floor, Alice Lane Towers, 15 Alice Lane, Sandton, 2196
Registered VAT ID: 4420245849
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s) Procter & Gamble Manufacturing SA (Pty) Ltd
25 Newton Street
Spartan 1619
South Africa.
Full Legal Name: Procter & Gamble S.A. (Pty) Ltd
P&G Legal Entity Number: LE 574
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble S.A. (Pty) Ltd
15 Alice Lane, Sandton 2196
or
Private Bag X10062, Sandton, 2196
South Africa.
Registered VAT ID: 4850102973
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s) HP Front Office c/o P&G South Africa
15 Alice Lane Towers
Alice Lane, Sandton 2196, South Africa.
Full Legal Name: Procter & Gamble South African Trading (Pty) Ltd
P&G Legal Entity Number: LE 134
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble South African Trading (Pty) Ltd
15 Alice Lane, Sandton 2196
or
Private Bag X10062, Sandton, 2196
South Africa.
Registered VAT ID: 4890101597
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s) HP Front Office c/o P&G South Africa
15 Alice Lane Towers
Alice Lane, Sandton 2196, South Africa.
Full Legal Name: Procter and Gamble International Operations SA
P&G Legal Entity Number: LE 800
Billing Address on the Invoice This is the address that must appear on the invoice. & VAT Numbers: Procter & Gamble International Operations SA
47 Route De Saint Georges
1213 Petit Lancy
Geneva
Switzerland.
VAT Reg. 4220265013
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s) Procter & Gamble International Operations SA
HP Front Office c/o P&G South Africa
15 Alice Lane Towers
Alice Lane, Sandton 2196
South Africa.

South Africa Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Information
  • Full name of the customer.
  • Full address of the customer.
  • The VAT identification number of the customer.
Supplier Information
  • Full name of the supplier.
  • Full address of the supplier.
  • The VAT identification number of the supplier.
  • The 'VAT registration number', allocated by the SA Revenue Service ('SARS') must be used.
  • Your Vendor No. within our Registration.
General Information
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered, EXCEPT if invoice value is below 5,000 ZAR.
  • Price per unit (excluding VAT) (expressed in any currency), unit of measure and currency.
  • Any discounts or rebates, not included in the unit price (expressed in any currency).
  • VAT rate(s) applied (%).
  • Taxable amount per VAT rate or exemption.
  • Total VAT amount (expressed in the currency of the country where the transaction takes place) and currency.
  • The wording 'Tax invoice'.
  • Supporting proof of performance.
  • Invoicing in a foreign currency is allowed if it is a zero-rated tax invoice. For standard rated tax invoices, the conversion to South African Rand must be reflected on the tax invoice (for South Africa invoices).
  • Foreign Currency Invoice (FCI) stamp is needed for South Africa invoices.
  • For Credit Notes: Reason for credit note (price adjustment or quantity adjustment), Parked Credit Note Number as provided to you by your P&G business contact, Corresponding invoice number to the credit note, if applicable".
 

Other South Africa Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

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When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Supporting Documents
  • N/A
Procedures
  • Please only issue and send your invoices to P&G after full delivery. P&G can only process your invoices after (1) full delivery is rendered and (2) sufficient proof of performance is received. Invoices received not meeting the above criteria will not be processed.
Payment
  • Payment terms 30 days.
Other
  • South Africa Foreign Exchange Control
    - All payments in foreign currency are subject to South Africa Reserve Bank Exchange Control rulings. It is important to note that this is not a P&G payment restriction but rather a local exchange control imposed by South Africa Reserve Bank on all foreign currency payments to ensure that the country s foreign currency reserves are allocated properly.
    - Since South Africa Exchange Control ruling is vast, it is impossible to list down all requirements for all types of transactions. Further documentation requirements, if necessary, will only be known upon perusal of your invoice by our bank. If this happens, your P&G business contact will be advising you of further requirements.