Invoicing Vietnam

Invoicing to Vietnam

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
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Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Have questions or need help?
Contact the Accounts Payable Customer Response Center at:
Head Office & Plant
Phone: 84-8-3528-7058
Email: vietnamhpfo.im@pg.com
 
 

P&G Vietnam Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble Indochina Ltd
P&G Legal Entity Number: LE 693
Billing Address on the Invoice: This is the address that must appear on the invoice. For Local Purchases
Cong Ty Tnhh Procter & Gamble Dong Duong
Khu Cong Nghiep Dong An, Thi Xa Thuan An, Tinh Binh Duong. Viet Nam.

For Foreign Imports
Procter and Gamble Indochina Ltd
Khu Cong Nghiep Dong An, Thi Xa Thuan An, Tinh Binh Duong. Viet Nam.
VAT Number: 3700233125
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Starting April 15th, 2017 , the Procter & Gamble Invoice Receiving will be moved to a new address for LOCAL VENDORS only. After this day, please ensure that your invoices are sent to the correct address to avoid payment delays.

MAILING ADDRESS ON OR BEFORE APRIL 15TH 2017 FOR LOCAL GOODS/SERVICES
For Local Goods/Services
Attention: Accounts Payable Front Office
Procter & Gamble Indochina Ltd
Floor 10, Sai Gon Tower, 29 Le Duan, District 1,
Ho Chi Minh City, Viet Nam.

MAILING ADDRESS FROM APRIL 16TH 2017 FOR LOCAL GOODS/SERVICES
LOCAL VENDORS -Purchase Order Based Invoices
Attention: Nguyen Thuy Dan Thanh/ Nguyen Thi
Thu (HPFO - P&G TAP)

P&G - AP Scanning Team
Level 5, eTown 3 Building
364 Cong Hoa Street, Tan Binh District
Ho Chi Minh City, Viet Nam
Tel Nos. +84-8-6297.1135 Extn 1221;
+84-8-6297.1135 Extn 1259

LOCAL VENDORS - NON-Purchase Order Based Invoices
Attention: Le Hoang Truc My
Procter & Gamble VietNam Ltd
Floor 11, Kumho Asiana Plaza,
39 Le Duan District 1, Ho Chi Minh City, Viet Nam

FOR FOREIGN GOODS/SERVICES THE MAILING ADDRESS REMAINS UNCHANGED.

For Foreign Goods
Please refer to shipping instructions provided below
- For imported materials via ALC, click here.
- For imported materials via DHL, click here.
- For importerd material iso-tank via ALC, click here.
- For spare parts & capital via DHL, click here.

For Foreign Services
Attention: Accounts Payable Front Office
Procter & Gamble Indochina Ltd
c/o Procter & Gamble Vietnam Limited
Floor 11, Kumho Asiana Plaza,
39 Le Duan District 1, Ho Chi Minh City, Viet Nam.
Full Legal Name: Procter & Gamble International Operations SA Singapore Branch
P&G Legal Entity Number: LE 828
Billing Address on the Invoice This is the address that must appear on the invoice. & VAT Numbers:
  • FOR VIETNAM LOCAL SUPPLIERS ONLY
    Procter & Gamble International Operations SA Singapore Branch
    Khu Cong Nghiep Dong An, Phuong BIinh Hoa, Thixa Thuan An, TIinh BIinh Duong
    VAT Reg. : 3701086956

  • FOR VIETNAM FOREIGN SUPPLIERS ONLY
    Procter & Gamble International Operations SA Singapore Branch
    11 North Buona Vista drive, #21-07, the Metropolis Tower 2, Singapore 138589
    VAT Reg. : M90005335T

Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). For Vietnam Suppliers Only:
  • Procter & Gamble International Operations SA SG Branch
    c/o Procter & Gamble Vietnam Limited
    Floor 11, Kumho Asiana Plaza,
    39 Le Duan District 1, Ho Chi Minh City, Vietnam
For Foreign Suppliers:
  • Procter & Gamble International Operations SA Singapore Branch
    11 North Buona Vista Drive, #21-07, The Metropolis Tower 2, Singapore 138589
    GST Registration Number: M90005335T
Notes:
PROCTER & GAMBLE INTERNATIONAL OPERATIONS SA SINGAPORE BRANCH is registered for VAT in a number of countries. Please ensure you mention the correct VAT Reg. No. & Fiscal Rep. data in accordance with local law on your invoices.

For supply of goods, typically you should use our VAT registration in the country where the goods are delivered to.

For vast majority of services invoices, the place of taxation is Singapore, therefore the Singapore address of PROCTER & GAMBLE INTERNATIONAL OPERATIONS SA SINGAPORE BRANCH should be mentioned on the invoice. There are however exceptions, in which case you should use the relevant VAT registration and Fiscal Rep. address . For example, if Use and Enjoyment rules apply in your country and to the services you are providing, please use our VAT registration and Fiscal Rep. address for that country. If you are unsure of the place of taxation of the service delivered, please seek tax advice from your tax consultant.
Full Legal Name: Procter & Gamble VietNam Ltd
P&G Legal Entity Number: LE 609
Billing Address: this is the Billing address that must appear on the invoice For Local Purchases
Cong Ty Tnhh Procter & Gamble Viet Nam
Khu Cong Nghiep Dong An, Thi Xa Thuan An, Tinh Binh Duong. Viet Nam.

For Foreign Imports
Procter and Gamble Vietnam Ltd
Khu Cong Nghiep Dong An, Thi Xa Thuan An, Tinh Binh Duong. Viet Nam.
VAT Number: 3700232756
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Starting April 15th, 2017 , the Procter & Gamble Invoice Receiving will be moved to a new address for LOCAL VENDORS only. After this day, please ensure that your invoices are sent to the correct address to avoid payment delays.

MAILING ADDRESS ON OR BEFORE APRIL 15TH 2017

LOCAL VENDORS -Purchase Order Based Invoices
Attention: Nguyen Thuy Dan Thanh/ Nguyen Thanh
Phuong (HPFO - P&G TAP)
Hewlett Packard Viet Nam Ltd,
Floor 10, Sai Gon Tower, 29 Le Duan, District 1,
Ho Chi Minh City, Viet Nam.

LOCAL VENDORS - NON-Purchase Order Based Invoices
Attention: Pham Thi Minh Tam
Procter & Gamble VietNam Ltd
Floor 11, Kumho Asiana Plaza,
39 Le Duan District 1, Ho Chi Minh City, Viet Nam.

MAILING ADDRESS FROM APRIL 16TH 2017

LOCAL VENDORS -Purchase Order Based Invoices
Attention: Nguyen Thuy Dan Thanh/ Nguyen Thi
Thu (HPFO - P&G TAP)

P&G - AP Scanning Team
Level 5, eTown 3 Building
364 Cong Hoa Street, Tan Binh District
Ho Chi Minh City, Viet Nam
Tel Nos. +84-8-6297.1135 Extn 1221;
+84-8-6297.1135 Extn 1259

LOCAL VENDORS - NON-Purchase Order Based Invoices
Attention: Le Hoang Truc My
Procter & Gamble VietNam Ltd
Floor 11, Kumho Asiana Plaza,
39 Le Duan District 1, Ho Chi Minh City, Viet Nam

Vietnam Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
 
Customer Information
  • Full name of the customer (as registered).
  • Full address of the customer (where the customer is established).
  • The VAT identification number of the customer . Customer VAT ID required - tax registration number.
  • Signature of customer + full name, AND seal/chop or the statement "selling via phone".
Supplier Information
  • Full name of the supplier as registered.
  • Full address of the supplier (where the supplier is established).
  • The VAT identification number of the supplier in accordance with ISO Standard under which he supplied the goods or services. Supplier VAT ID required - VAT Code.
  • Bank account number.
  • Signature of supplier's representative + full name.
  • Supplier's company seal/stamp.
General Information
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Taxable amount per VAT rate or exemption.
  • VAT rate(s) applied.
  • Total VAT amount.
  • Invoice form/Mẫu Số.
  • Invoice Serial/Ký hiệu.
  • Sequential number/Invoice No.
  • Price per unit (excluding VAT).
  • Any discounts or rebates, not included in the unit price.
  • Invoice title - Taxable persons applying the deduction method are required to issue VAT invoices. VAT invoices are official invoices issued by the Ministry of Finance (MoF) or customized invoice with approval of the MOF. The suppliers should charge VAT (if any) on the VAT invoices for any taxable supplies to customers.
  • Invoice title.
  • Name of the printing house who prints the invoice.
  • Total invoice amount.
  • Document title, can be VAT Invoice or Sales Invoice or Commercial invoice.
  • Local Currency.
  • Local Language.
  • Name of invoice's sheet - Normally under document title (e.g.; under "VAT Invoice"), look for field titled Liện 2 (Copy 2)
  • Invoice title - Taxable persons applying direct method are required to issue sales (non-VAT) invoices for all taxable supplies. Sales invoices are also official invoices used by direct method taxpayers for any supplies. There should not be any VAT charge on the sales invoice (i.e. the invoice price should be VAT-inclusive).
  • Taxable persons applying direct method are required to issue sales (non-VAT) invoices for all taxable supplies. Sales invoices are also official invoices used by direct method taxpayers for any supplies. There should not be any VAT charge on the sales invoice (i.e. the invoice price should be VAT-inclusive).
 

Other Vietnam Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

***

When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
 
Supporting Documents
  • For Foreign Services (no shipment or physical goods delivered or no required customs releasing): We need 1 original invoice with complete PO number and indicate the word “SERVICE” followed by PO description. Ex. SERVICE : Printing Plate.

Shipping Instructions - click here

Procedures
  • N/A
Payment
  • N/A
Other
  • The actual expense incurred is related to the enterprise’s business operation.
  • There are sufficient and valid invoices and proof for the expense under the regulations of the law.
  • There is proof of non-cash payment for each invoice for purchase of goods/ services of VND 20 million or over (including VAT).