Invoicing Information

Overview
P&G Legal Entity Information
Invoicing Requirements
Other Considerations

Invoicing to Australia

P&G is committed to making payments as quickly and efficiently as possible, and electronic invoicing best enables this. All local Australia invoices should be invoiced utilizing Tungsten or COUPA Systems.

Please click on the appropriate box below to register and submit your invoice via an electronic solution.

Coupa POs
(POs which start with the number 8)

Tungsten
(POs which start with the number 3, 4, or 5)

Tungsten - No Purchase Order
(Submit a “one time” invoice)

For international invoices where a paper invoice is legally required, see below for the resources at your disposal:

Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.

Open https://pgsupplier.vpn.pg.com to track invoices, report payments and request expert support.

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P&G Australia Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name:	Gillette Australia Pty Ltd.
P&G Legal Entity Number:	LE 854
Billing Address on the Invoice: This is the address that must appear on the invoice.	Gillette Australia Pty Ltd Lvl 4, 1 Innovation Road, Macquarie Park, NSW 2113, Australia. Or in case of system character limitation, you may use below P&G billing address: Gillette Australia Pty Ltd 1 Innovation Rd, Macquarie Park, NSW 2113 or PO Box 449, Blackburn, VIC 3130
ABN:	25 000011 914
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s).	Coupa Registered Suppliers Submit invoice using Coupa Non-Coupa Registered Suppliers Send PDF invoices to acctspayableAUNZ.im@pg.com

Full Legal Name:	Procter & Gamble Australia Pty Ltd.
P&G Legal Entity Number:	LE 255
Billing Address on the Invoice: This is the address that must appear on the envelope containing the invoice(s).	Procter & Gamble Australia Pty Ltd Level 4, 1 Innovation Road, Macquarie Park, NSW 2113 Australia. Or Procter & Gamble Australia Pty Ltd 1 Innovation Road, Macquarie Park, NSW 2113 Australia Or Procter & Gamble Australia Pty Ltd PO Box 449, Blackburn, VIC 3130, Australia Or in case of system character limitation, you may use below P&G billing address: P&G Australia PTY. LTD. 1 Innovation Rd, Macquarie Park, NSW 2113 or PO Box 449, Blackburn, VIC 3130
ABN:	91 008 396 245
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s).	Coupa Registered Suppliers Submit invoice using Coupa Non-Coupa Registered Suppliers Send PDF invoices to acctspayableAUNZ.im@pg.com

Australia Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

Customer Information

Supplier Information

General Information

Customer Information

Full name of the customer.
Full address of the customer.
The VAT identification number of the customer. Customer VAT ID required - Australian Business Number (ABN) (If value of supply is A$1,000 or more the tax invoice must contain the customer's address or ABN).

Supplier Information

Full name of the supplier.
Full address of the supplier (where the supplier is established).
Supplier VAT ID required - Australian Business Number (ABN).

General Information

Date of issue of the invoice.
Description/nature of the goods or services.
Quantity of the goods supplied or the extent and nature of the services rendered.
Taxable amount per VAT rate or exemption in AUD or if not in AUD, the foreign exchange rate should be provided.
Invoicing can occur in a foreign currency; however the invoice must include sufficient information (as set out above) to enable the recipient to work out the GST payable in Australian currency.
Total VAT amount in AUD or if not in AUD, the foreign exchange rate should be provided.
Where the customer receiving a supply issues the invoice instead of the supplier, it can be clearly ascertained from the document that it was intended to be a recipient created tax invoice.
Where an exemption is involved or where the customer is liable to pay the tax:
- Reference to the appropriate provision of the VAT Directive; or
- Reference to the corresponding national provision: or
- Any indication that the supply is exempt or subject to the reverse charge procedure; or
- Where the customer is liable for the payment of the VAT, the mention "Reverse charge".
Sequential number, based on one or more series, which uniquely identifies the invoice.
Date on which the supply of goods or services was made or completed or the date on which the payment on account was made before any supply, insofar as that a date can be determined and differs from the date of issue of the invoice.
Price per unit (excluding VAT) in AUD or if not in AUD, the foreign exchange rate should be provided.
Any discounts or rebates, not included in the unit price, in AUD or if not in AUD, the foreign exchange rate should be provided.
The heading "Tax Invoice".

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Other Australia Considerations

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When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

Supporting Documents

Procedures

All soft copy invoices should be emailed to acctspayableAUNZ.im@pg.com unless hardcopy is specifically requested to be mailed to a mailing address.

Payment

Other

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Invoicing Australia

Invoicing to Australia

P&G Australia Legal Entity Information

Australia Invoicing Requirements

Other Australia Considerations