Invoicing Information

Overview
P&G Legal Entity Information
Invoicing Requirements
Other Considerations

Invoicing to India

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:

Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.

Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Open https://pgsupplier.vpn.pg.com to track invoices, report payments and request expert support.

Back to Global Invoicing

P&G India Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

***

Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name:	Gillette Diversified Operations Pvt. Ltd.
P&G Legal Entity Number:	LE 972
Billing Address on the Invoice: This is the address that must appear on the invoice.	Gillette Diversified Operations Pvt. Ltd. Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri East, Maharashtra, 400099. India. OR Gillette Diversified Operations Pvt. Ltd. P&G Plaza, Cardinal Gracias Road, Chakala, Andheri (E), Mumbai 400 099. India. OR For Transactions related to OTC site in Ahmedabad (Vicks) Gillette Diversified Operations Private Limited Plot No. SM-46, GIDC-BOL (Sanand-II) Industrial Estate, Ahmedabad 382110, Gujarat India Or in case of system character limitation, you may use below P&G billing address: Gillette Diversified Operations P&G Plaza, Cardinal Rd, Chakala, Mumbai, 400099, IN
Registered PAN Number:	AAACG2469C
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s).	For Local Goods/Services And For Foreign Service With Purchase Order Please send your invoices to the Ship To address in your Purchase Order. The Ship To address is the same as your delivery address. For Local Goods/Services And For Foreign Service Without Purchase Order: Attention: <your P&G business contact> Gillette Diversified Operations Pvt. Ltd. Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri ( E ) , Mumbai – 400 099. India. For Foreign Suppliers Please mail invoices related to foreign goods as per shipping instruction provided by plant or by your P&G business contact. For Goods/Services related to OTC site in Ahmedabad (Vicks): Attention: P&G P2P SPOC Plot No. SM-46, GIDC-BOL (Sanand-II) Industrial Estate, Ahmedabad 382110, Gujarat India

Full Legal Name:	Gillette India Limited
P&G Legal Entity Number:	LE 973
Billing Address on the Invoice: This is the address that must appear on the invoice.	Gillette India Limited Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri East, Maharashtra, 400099. India. OR Gillette India Limited (LE973) P&G Plaza, Cardinal Gracias Road, Chakala, Andheri (E), Mumbai 400 099. India. Or in case of system character limitation, you may use below P&G billing address: Gillette India Ltd P&G Plaza, Cardinal Rd, Chakala, Mumbai, 400099, IN
Registered PAN Number:	AAACI3924J
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s).	For Local Goods/Services And For Foreign Services With Purchase Order: Please send your invoices to the Ship To address in your Purchase Order. The Ship To address is the same as your delivery address. For Local Goods/Services And For Foreign Services Without Purchase Order: Attention: <your P&G business contact> Gillette India Limited Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri ( E ) , Mumbai – 400 099. India. For Foreign Suppliers Please mail invoices related to foreign goods as per shipping instruction provided by plant or by your P&G business contact.

Full Legal Name:	Procter & Gamble Health Limited (formerly known as Merck)
P&G Legal Entity Number:	LE 2449
Billing Address on the Invoice: This is the address that must appear on the invoice.	Procter & Gamble Health Limited Godrej One, 8th floor, Pirojshanagar, Eastern Express Highway, Vikhroli E, Mumbai 400079 Or in case of system character limitation, you may use below P&G billing address: Procter & Gamble Health Ltd P&G Plaza, Cardinal Rd, Chakala, Mumbai, 400099, IN For Contract Manufacturing Sites: Please refer to the Invoicing Address indicated in the Purchase Order or contact your P&G Consumer Health business contact for any clarification.
Registered PAN Number:	AAACE2616F
Mailing Address for the Invoice:	For Local Goods/services with or without Purchase Order: Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri ( E ) , Mumbai 400 099 India. For Foreign Suppliers: Please mail invoices related to foreign goods/services as per shipping instruction provided by plant or by your P&G Consumer Health business contact.

Full Legal Name:	Procter & Gamble Home Products Private Limited
P&G Legal Entity Number:	LE 572
Billing Address on the Invoice: This is the address that must appear on the invoice.	Procter & Gamble Home Products Private Limited Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri East, Maharashtra, 400099. India. OR Procter & Gamble Home Products Private Limited P&G Plaza, Cardinal Gracias Road, Chakala, Andheri (E), Mumbai 400 099. India. Or in case of system character limitation, you may use below P&G billing address: P&G Home Products Pvt Ltd P&G Plaza, Cardinal Rd, Chakala, Mumbai, 400099, IN
Registered PAN Number:	AAACP4072C
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s).	For Local Goods/Services And For Foreign Services With Purchase Order: Please send your invoices to the Ship To address in your Purchase Order. The Ship To address is the same as your delivery address. For Local Goods/Services And For Foreign Service Without Purchase Order: Attention: <your P&G business contact> Procter & Gamble Home Products Private Limited Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri ( E ) , Mumbai – 400 099. India. For Foreign Suppliers Please mail invoices related to foreign goods as per shipping instruction provided by plant or by your P&G business contact.

Full Legal Name:	Procter & Gamble Hygiene and Health Care Limited
P&G Legal Entity Number:	LE 348
Billing Address on the Invoice: This is the address that must appear on the invoice.	Procter & Gamble Hygiene and Health Care Limited Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri East, Maharashtra, 400099. India. OR Procter & Gamble Hygiene and Health Care Limited P&G Plaza, Cardinal Gracias Road, Chakala, Andheri (E), Mumbai 400 099. India. Or in case of system character limitation, you may use below P&G billing address: P&G Hygiene and Health Ltd P&G Plaza, Cardinal Rd, Chakala, Mumbai, 400099, IN
Registered PAN Number:	AAACP6332M
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s).	For Local Goods/Services and For Foreign Services With Purchase Order Please send your invoices to the Ship To address in your Purchase Order. The Ship To address is the same as your delivery address. For Local Goods/Services and For Foreign Services Without Purchase Order: Attention: <your P&G business contact> Plot No. 495, P&G Plaza, Cardinal Gracias Road, Chakala, Andheri ( E ) , Mumbai – 400 099. India. For Foreign Suppliers Please mail invoices related to foreign goods as per shipping instruction provided by plant or by your P&G business contact.

India Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

***

When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

Customer Information

Supplier Information

General Information

The Government of India has passed a law that completely overhauls Indirect Tax system –current multiple-tax/multi-stage tax will move to a single-tax/multi-stage levy. This will bring in a uniform indirect tax structure throughout the country called the Goods and Services tax- GST.

Goods and Services Tax (GST), a comprehensive tax levy on manufacture, sale and consumption of goods and services with comprehensive chain of set-off benefits from the producer’s point and service provider’s point up to the retailer’s level has the following features:

India proposes to implement a 'Dual GST model' comprising of:
- Central GST ('CGST') - levied by the Central Government
- State GST ('SGST') - levied by the States Government
Inter-state transaction proposed to be covered under Integrated GST ('IGST') to be levied by Central Government (likely tax rate to be sum of CGST and SGST)

The new Indirect Tax regime will take effect on 1st July 2017. This requires suppliers and all external business partners to comply with new invoicing checklist to support the GST law implementation.

General Information

Date of issue of the invoice (or document for credit/debit note)
HSN (Harmonized System of Nomenclature) code of goods or Accounting Code of services or SAC (Services Accounting Code)
Description/nature of the goods or services
Quantity of the goods supplied or the extent and nature of the services rendered
Taxable value of goods
Tax (CGST, SGST or IGST) rate(s) applied
Amount of tax charged in respect of taxable goods or services (CGST, SGST or IGST)
Place of supply along with the name of State, in case of a supply in the course of inter-State trade or commerce
Place of delivery where the same is different from the place of supply
Where an exemption is involved or where the customer is liable to pay the tax: - where the customer (P&G) is liable for the payment of the tax, the mention “Reverse charge” and the invoice from the vendor should clearly mention the amount of GST to be paid by P&G under reverse charge mechanism.
Sequential number, based on one or more series, which uniquely identifies the invoice
Date on which the supply of goods or services was made or completed or the date on which the payment on account was made before any supply, insofar as that a date can be determined and differs from the date of issue of the invoice
Price per unit (excluding GST)
Total value of goods or services taking into account discount or abatement, if any
The words "Tax Invoice" should be printed on the face of the invoice.
The word “Revised Invoice” or “Supplementary Invoice”, as the case may be, indicated prominently, where applicable along with the date and invoice number of the original invoice and nature of document
As per the prevailing Exchange Control Regulations, no party in India can pay to another Indian party in USD or any other currency other than INR (India Rupees). There is no prohibition for issuance of invoice in foreign currency. The invoices for product sale generally contain foreign currency and equivalent INR on the date of invoice. However, payments of such invoice could only be made in INR. The party while making the payment will convert the foreign currency into INR at the prevailing exchange rate and will make the payment accordingly.

Supplier Information

Full name of the supplier
Full address of the supplier (where the supplier is established)
The GSTIN of the supplier
Name, address and GSTIN/ Unique ID Number, if registered, of the recipient
Name and address of the recipient and the address of delivery, along with the name of State and its code, if such recipient is unregistered and where the taxable value of supply is fifty thousand rupees or more
Full name of the tax representative (if any) of the supplier where the person liable to pay the GST is the tax representative
Full address of the tax representative (if any) of the supplier where the person liable to pay the GST is the tax representative
The GST identification number of the fiscal representative in accordance with ISO Standard (if any) of the supplier where the person liable to pay the GST is the tax representative
Signature(or digital signature) of the Seller or his authorised signatory
For procurement of goods/services the invoice should be marked as "ORIGINAL FOR RECIPIENT"

Customer Information

Full name of the customer.
Full address of the customer (where the customer is established).
The GSTIN identification number of the customer
Full name of the tax representative (if any) of the customer where the person liable to pay the GSTIIN is the tax representative
Full address of the tax representative (if any) of the customer where the person liable to pay the GSTIN is the tax representative
The GSTIN identification number of the fiscal representative (if any) of the customer where the person liable to pay the GSTIN is the tax representative

It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.

Supplier may refer to below table for the list of P&G GSTIN for each state. This will enable compliance with invoicing instruction requirement of reflecting P&G’s GSTIN in the invoice.

P&G Home Products Pvt Ltd

Sr. No	State	Tax Number 3
1	Andhra Pradesh	37AAACP4072C1ZQ
2	Assam	18AAACP4072C1ZQ
3	Bihar	10AAACP4072C1Z6
4	Chhattisgarh	22AAACP4072C1Z1
5	Delhi	Pending
6	Goa	30AAACP4072C1Z4
7	Gujarat	24AAACP4072C1ZX
8	Himachal Pradesh	02AAACP4072C1Z3
9	Haryana	06AAACP4072C1ZV
10	Jharkhand	20AAACP4072C1Z5
11	Jammu	01AAACP4072C1Z5
12	Karnataka	29AAACP4072C1ZN
13	Kerala	32AAACP4072C1Z0
14	Maharashtra	27AAACP4072C1ZR
15	Madhya Pradesh	23AAACP4072C1ZZ
16	Odisha	21AAACP4072C1Z3
17	Punjab	03AAACP4072C1Z1
18	Rajasthan	08AAACP4072C1ZR
19	Telangana	36AAACP4072C1ZS
20	Tamilnadu	33AAACP4072C1ZY
21	Uttar Pradesh	09AAACP4072C1ZP
22	Uttarakhand	05AAACP4072C1ZX
23	West Bengal	19AAACP4072C1ZO

Gillette Divsf Op Pvt Ltd

Sr. No	State	Tax Number 3
1	Tamilnadu	33AAACG2469C1Z2
2	Gujarat	24AAACG2469C1Z1

Gillette India Limited

Sr. No	State	Tax Number 3
1	Andhra Pradesh	37AAACI3924J2ZI
2	Assam	18AAACI3924J1ZJ
3	Bihar	10AAACI3924J1ZZ
4	Chhattisgarh	22AAACI3924J1ZU
5	Delhi	07AAAC13924J2ZL
6	Goa	30AAACI3924J1ZX
7	Gujarat	24AAACI3924J1ZQ
8	Himachal Pradesh	02AAACI3924J2ZV
9	Haryana	06AAACI3924J1ZO
10	Jharkhand	20AAACI3924J1ZY
11	Jammu	01AAACI3924J2ZX
12	Karnataka	29AAACI3924J1ZG
13	Kerala	32AAACI3924J1ZT
14	Maharashtra	27AAACI3924J1ZK
15	Madhya Pradesh	23AAACI3924J1ZS
16	Odisha	21AAACI3924J1ZW
17	Punjab	03AAACI3924J1ZU
18	Rajasthan	08AAACI3924J1ZK
19	Telangana	36AAACI3924J1ZL
20	Tamilnadu	33AAACI3924J1ZR
21	Uttar Pradesh	09AAACI3924J1ZI
22	Uttarakhand	05AAACI3924J2ZP
23	West Bengal	19AAACI3924J1ZH

P&G Hygiene & HC Limited

Company Code	State	Tax Number 3
1	Andhra Pradesh	37AAACP6332M1Z6
2	Assam	18AAACP6332M1Z6
3	Bihar	10AAACP6332M1ZM
4	Chhattisgarh	22AAACP6332M1ZH
5	Delhi	07AAACP6332M1Z9
6	Goa	30AAACP6332M1ZK
7	Gujarat	24AAACP6332M1ZD
8	Himachal Pradesh	02AAACP6332M2ZI
9	Haryana	06AAACP6332M1ZB
10	Jharkhand	20AAACP6332M1ZL
11	Jammu	`01AAACP6332M1ZL
12	Karnataka	29AAACP6332M1Z3
13	Kerala	32AAACP6332M1ZG
14	Maharashtra	27AAACP6332M1Z7
15	Madhya Pradesh	23AAACP6332M1ZF
16	Odisha	21AAACP6332M1ZJ
17	Punjab	03AAACP6332M1ZH
18	Rajasthan	08AAACP6332M1Z7
19	Telangana	36AAACP6332M1Z8
20	Tamilnadu	33AAACP6332M1ZE
21	Uttar Pradesh	09AAACP6332M1Z5
22	Uttarakhand	05AAACP6332M1ZD
23	West Bengal	19AAACP6332M1Z4

Procter & Gamble Health Limited (formerly known as Merck Limited)

Sr. No	State	Tax Number 3
1	Andhra Pradesh	37AAACE2616F1Z1
2	Assam	18AAACE2616F1Z1
3	Bihar	10AAACE2616F1ZH
4	Chhattisgarh	22AAACE2616FIZC
5	Daman	25AAACE2616F1Z6
6	Delhi	07AAACE2616F1Z4
7	Goa	30AAACE2616F1ZF
8	Gujarat	24AAACE2616F1Z8
9	Haryana	06AAACE2616F1Z6
10	Himachal Pradesh	02AAACE2616F1ZE
11	Jammu und Kashmir	01AAACE2616F1ZG
12	Jharkhand	20AAACE2616F1ZG
13	Karnataka	29AAACE2616F1ZY
14	Kerala	32AAACE2616F1ZB
15	Madhya Pradesh	23AAACE2616F1ZA
16	Maharashtra	27AAACE2616F1Z2
17	Odisha	21AAACE2616F1ZE
18	Punjab	03AAACE2616F1ZC
19	Rajasthan	08AAACE2616F1Z2
20	Tamilnadu	33AAACE2616F1Z9
21	Telangana	36AAACE2616F1Z3
22	Uttar Pradesh	09AAACE2616F1Z0
23	Uttarakhand	06AAACE2616F1Z8
24	West Bengal	19AAACE2616F1ZZ

Back to Global Invoicing

Back to Country Homepage

Other India Considerations

***

When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

Supporting Documents

Foreign Suppliers - Click here to view all supporting documents needed to process invoices through payment.

Foreign Goods Payment Documents
Foreign Services Payment Documents

Shipping Instructions:
For Goa Plant (6574), click here
For Hyderabad Plant (A405), click here
For Mandideep Plant (7675), click here
For Bhiwadi Plant (8257), click here
For Gil Baddi Plant (4559), click here
For Katha Baddi Plant (7768), click here

Shipping Instruction P&G Baddi Unit 1
Shipping Instruction P&G Baddi Unit 2

Procedures

Payment

Banking Details (Including IBAN/Swift Code and IFSC code):
To activate wire payment, vendor has to provide a (1) cancelled cheque copy along with the below (2) bank remittance details on the vendor letterhead:
- IFSC Code.
- Bank Name.
- Bank Address complete with PIN code.
- Bank Branch.
- Account number.
- Swift Code.

Other

Please note that due to India’s strict policies related to all international remittances, final credit to vendor’s account for payments outside of India can take an additional 5-7 working days.

Back to Global Invoicing

Back to Country Homepage

Invoicing India

Invoicing to India

P&G India Legal Entity Information

India Invoicing Requirements

Other India Considerations