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Invoicing Indonesia

Invoicing to Indonesia

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Open https://pgsupplier.vpn.pg.com to track invoices, report payments and request expert support.

 
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P&G Indonesia Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

***

Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: PT PROCTER & GAMBLE HOME PRODUCTS INDONESIA
P&G Legal Entity Number: LE 604
Billing Address on the Invoice: This is the address that must appear on the invoice. PT PROCTER & GAMBLE HOME PRODUCTS INDONESIA
Gedung Sentral Senayan III Lt. 14, Jl. Asia
Afrika No. 8, RT.001 RW.003, Gelora,
Tanah Abang, Jakarta Pusat, DKI Jakarta
10270
NPWP: 01.071.971.4-092.000
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Attention: Accounts Payable Front Office
PT. Procter & Gamble Home Products Indonesia
Gedung Sentral Senayan III LT. 14
Jl. Asia Afrika No. 8 RT. 001 RW. 003
Gelora Tanah Abang, Jakarta Pusat
DKI Jakarta Raya 10270
Indonesia

Click here for Shipping Instructions.
Full Legal Name: PT. PROCTER & GAMBLE OPERATIONS INDONESIA
P&G Legal Entity Number: LE 2280
Billing Address on the Invoice: This is the address that must appear on the invoice. PT. PROCTER & GAMBLE OPERATIONS INDONESIA
JL. Harapan II Lot KK-7A & KK-7B, Kawasan
Industri KIIC No.-RT.000.RW.000
Sirnabaya, TelukJambe Timur, Karawang
Jawa Barat
NPWP: 03.088.922.4-408.001
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Attention: Account Payable Front Office
PT. Procter & Gamble Operations Indonesia
Jl. Harapan II Lot KK-7A & KK-7B, Kawasan Industri KIIC, Sirnabaya, TelukJambe Timur, Karawang 41361
Indonesia.

For Plant Capital Vendors
Attention: Jakarta Plant Project Team
PT Procter & Gamble Operations Indonesia
Jl. Harapan II Lot KK-7A & KK-7B Kawasan Industri KIIC
Sirnabaya, Teluk Jambe Timur
Karawang – Jawa Barat 41361
Indonesia.

Click here for Shipping Instructions.

DGF Shipping Instruction JKT WH
DGF AF Shipping Instruction JKT WH
APLL Shipping Instruction JKT WH

Indonesia Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

***For all Foreign Suppliers currently rendering service with P&G Indonesia, please read and click this document (link) for Withholding Tax charges***

***

When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
Customer Requirements
Supplier Requirements
General Requirements
 
Customer Requirements
  • Full name of the customer - no abbreviations allowed.
  • Full address of the customer (where the customer is established) - abbreviation is allowed as long as it does not trigger misinterpretation / confusion of P&G address. For example, "Lantai 14" is abbreviated as "Lt 14".
  • The VAT identification number of the customer . Customer VAT ID required - tax registration number.
Supplier Requirements
  • Full name of the supplier.
  • Full address of the supplier (where the supplier is established).
  • The VAT identification /Tax Registration number of the supplier in accordance with ISO Standard under which he supplied the goods or services.
    1. Supplier VAT ID required - Tax Registration Number.
    2. Supplier ISO required".
  • Name, position and signature of the person authorized to sign the VAT invoice.
  • For e-faktur invoices (beginning July 1, 2015 for vendors from Java & Bali), the details of authorized person are replaced by a barcode. A separate list of vendors is provided by AP to HP.
  • Name and signature specimen of the person who sign the VAT invoice must be registered to the tax office.
General Requirements
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Taxable amount per VAT rate or exemption.
  • VAT rate(s) applied.
  • Total VAT amount.
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Date on which the supply of goods or services was made or completed or the date on which the payment on account was made before any supply, insofar as that a date can be determined and differs from the date of issue of the invoice.
  • Price per unit (excluding VAT).
  • Any discounts or rebates, not included in the unit price.
  • "The taxable business is obliged to issue two sorts of invoices (commercial and tax invoice).
  • In some cases, commercial and tax invoice are allowed to be combined in one document. This is shown by the following statement on the document:
  • ""This document is considered as tax invoice in accordance with DGT regulation No. PER-24/PJ/2012" (in Bahasa)."
  • Invoice should not have typo errors and physical damage (e.g., serious damage that causes the invoice to be unreadable).
  • The title "Faktur Pajak" for Tax Invoice.
  • For adjustment notes/ Debit/ or Credit Notes, it is critical to indicate Number, serial code, and date of original Tax Invoice covering sale of goods.
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Other Indonesia Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

***

When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
Supporting Documents
Procedures
Payment
Other
 
 
Supporting Documents

  • ***For all Foreign Suppliers currently rendering service with P&G Indonesia, please read and click this document (link) for Withholding Tax charges***

Procedures
Payment
  • N/A
Other
  • N/A
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