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Invoicing Malaysia

Invoicing to Malaysia

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, TID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Open https://pgsupplier.vpn.pg.com to track invoices, report payments and request expert support.

 
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P&G Malaysia Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, Sales and Service Tax ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble (Malaysia) Sdn. Bhd.
P&G Legal Entity Number: LE 373
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble (Malaysia) Sdn. Bhd.
10th Floor, Surian Tower 1, Jalan PJU 7/3
Mutiara Damansara
Petaling Jaya Selangor 47810.

Or in case of system character limitation, you may use below P&G billing address:

P&G (Malaysia) Sdn Bhd
10Th Floor, Surian Tower 1, Jalan Pju 7/3, Mutiara Damansara Petaling Jaya Selangor 47810
Service Tax Identification Number: W10-1808-32000975
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Coupa Registered Suppliers
Submit invoice using Coupa

Tungsten Registered Suppliers
Submit invoice using Tungsten

Non-Coupa or Tungsten Registered Suppliers
Submit PDF invoice to apmy.im@pg.com

Malaysia Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
Customer Requirements
Supplier Requirements
General Requirements
 
Customer Requirements
  • Full name of the customer.
  • Full address of the customer (where the customer is established).
Supplier Requirements
  • Full name of the supplier.
  • Full address of the supplier (where the supplier is established).
  • The SST identification number of the supplier, Supplier Sales or Services TAX ID required - tax registration number.
General Requirements
  • Word of "Invoice" in a prominent place.
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Applicable rate for each goods/services.
  • Amount payable, excluding tax for each goods/services.
  • Quantity of the goods supplied or the extent and nature of the services rendered for each goods/services.
  • Tax rate(s) applied.
  • Total Tax amount.
  • Total amount payable, excluding tax.
  • Total amount payable, including tax.
  • Where an exemption is involved or where the customer is liable to pay the tax:
    - Reference to the appropriate provision of the Sales Tax (Person Exempted From Payment of Tax) Order 2018; or
    - Reference to the corresponding national provision.
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Price per unit (excluding Tax).
  • Any discounts or rebates, not included in the unit price.
  • Any amount that is not in MYR shall be converted to MYR on the prevailing exchange rate in Malaysia.
  • Payable Amount, excl tax in MYR.
  • Tax Amount in MYR.
  • Payable Amount, incl tax in MYR.
  • For adjustment notes/ Debit/ or Credit Notes, it is critical to indicate Number, serial code, and date of original Tax Invoice covering sale of goods.
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Other Malaysia Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

***

When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
Supporting Documents
Procedures
Payment
Other
 
 
Supporting Documents
  • N/A
Procedures
  • N/A
Payment
  • N/A
Other
  • N/A
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