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Invoicing Malaysia

Invoicing to Malaysia

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, TID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Open https://pgsupplier.vpn.pg.com to track invoices, report payments and request expert support.

 
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P&G Malaysia Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, Sales and Service Tax ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble (Malaysia) Sdn. Bhd.
P&G Legal Entity Number: LE 373
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble (Malaysia) Sdn. Bhd.
10th Floor, Surian Tower 1, Jalan PJU 7/3
Mutiara Damansara
Petaling Jaya Selangor 47810.

Or in case of system character limitation, you may use below P&G billing address:

P&G (Malaysia) Sdn Bhd
10Th Floor, Surian Tower 1, Jalan Pju 7/3, Mutiara Damansara Petaling Jaya Selangor 47810
Service Tax Identification Number: W10-1808-32000975
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Procter & Gamble (Malaysia) Sdn. Bhd.
Attention: Malaysia Accounts Payable Front Office
10th Floor Surian Tower, 1, Jalan PJU 7/3,
Mutiara Damansara, 47810 Petaling Jaya.
Full Legal Name: PROCTER & GAMBLE International Operations SA SG branch
P&G Legal Entity Number: LE 828
Billing Address on the Invoice This is the address that must appear on the invoice. : FOR ALL MALAYSIA SUPPLIERS

PROCTER & GAMBLE International Operations SA SG branch 11 North Buona
Vista Drive, #21-07, The Metropolis Tower 2,
Singapore 138589.

Or in case of system character limitation, you may use below P&G billing address:

P&G INTL OPERATIONS SA SG BRANCH
11 North Buona Vista Drive, #21-07 The Metropolis Tower 2 SG 138589
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). For Malaysia  Suppliers (both SST Registered and NON-SST Registered):
  • Procter & Gamble (Malaysia) Sdn. Bhd.
    Attention: Malaysia Accounts Payable Front Office
    10th Floor Surian Tower, 1, Jalan PJU 7/3,
    Mutiara Damansara, 47810 Petaling Jaya

  • SUPPLIERS CURRENTLY ENROLLED IN PAPERLESS
    apmy.im@pg.com
For Other Foreign Suppliers (Non-SST registered):
  • PROCTER & GAMBLE International Operations SA SG branch
    11 North Buona Vista Drive, #21-07, The Metropolis Tower 2, Singapore 138589
    GST Registration Number: M90005335T

  • SUPPLIERS CURRENTLY ENROLLED IN PAPERLESS
    apsg.im@pg.com
Notes:
PROCTER & GAMBLE International Operations SA SG branch is registered for VAT in a number of countries. Please ensure you mention the correct VAT Reg. No. & Fiscal Rep. data in accordance with local law on your invoices.

For supply of goods, typically you should use our VAT registration in the country where the goods are delivered to.

For vast majority of services invoices, the place of taxation is Singapore, therefore the Singapore address of PROCTER & GAMBLE International Operations SA SG branch should be mentioned on the invoice. There are however exceptions, in which case you should use the relevant VAT registration and Fiscal Rep. address . For example, if Use and Enjoyment rules apply in your country and to the services you are providing, please use our VAT registration and Fiscal Rep. address for that country. If you are unsure of the place of taxation of the service delivered, please seek tax advice from your tax consultant.

Malaysia Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
Customer Requirements
Supplier Requirements
General Requirements
 
Customer Requirements
  • Full name of the customer.
  • Full address of the customer (where the customer is established).
Supplier Requirements
  • Full name of the supplier.
  • Full address of the supplier (where the supplier is established).
  • The SST identification number of the supplier, Supplier Sales or Services TAX ID required - tax registration number.
General Requirements
  • Word of "Invoice" in a prominent place.
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Applicable rate for each goods/services.
  • Amount payable, excluding tax for each goods/services.
  • Quantity of the goods supplied or the extent and nature of the services rendered for each goods/services.
  • Tax rate(s) applied.
  • Total Tax amount.
  • Total amount payable, excluding tax.
  • Total amount payable, including tax.
  • Where an exemption is involved or where the customer is liable to pay the tax:
    - Reference to the appropriate provision of the Sales Tax (Person Exempted From Payment of Tax) Order 2018; or
    - Reference to the corresponding national provision.
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Price per unit (excluding Tax).
  • Any discounts or rebates, not included in the unit price.
  • Any amount that is not in MYR shall be converted to MYR on the prevailing exchange rate in Malaysia.
  • Payable Amount, excl tax in MYR.
  • Tax Amount in MYR.
  • Payable Amount, incl tax in MYR.
  • For adjustment notes/ Debit/ or Credit Notes, it is critical to indicate Number, serial code, and date of original Tax Invoice covering sale of goods.
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Other Malaysia Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

***

When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
Supporting Documents
Procedures
Payment
Other
 
 
Supporting Documents
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Procedures
  • N/A
Payment
  • N/A
Other
  • N/A
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