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Invoicing New Zealand

Invoicing to New Zealand

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Open https://pgsupplier.vpn.pg.com to track invoices, report payments and request expert support.

 
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P&G New Zealand Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble Distributing New Zealand Ltd.
P&G Legal Entity Number: LE 392
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Distributing New Zealand Ltd.
c/o Simpson Grierson
88 Shortland St.
Auckland 1010
New Zealand.
GST Registration Number: IRD 13 359 776
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Attention: Accounts Payable Front Office
Procter and Gamble Australia
PO Box 449 Blackburn,
VIC 3130 Australia.

New Zealand Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
Customer Information
Supplier Information
General Information
 
Customer Information
  • Full name of the customer.
  • Full address of the customer (where the customer is established).
  • The VAT identification number of the customer. Customer VAT ID required - tax registration number.
Supplier Information
  • Full name of the supplier.
  • Full address of the supplier (where the supplier is established).
  • The VAT identification number of the supplier, Supplier VAT ID required - tax registration number.
General Information
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Taxable amount per VAT rate or exemption - SHOULD BE IN NEW ZEALAND DOLLAR.
  • Total VAT amount - SHOULD BE IN NEW ZEALAND DOLLAR.
  • Where the customer receiving a supply issues the invoice instead of the supplier, "Buyer created tax invoice - IR approved" is shown in a prominent place on that document.
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Date on which the supply of goods or services was made or completed or the date on which the payment on account was made before any supply, insofar as that a date can be determined and differs from the date of issue of the invoice.
  • Price per unit (excluding VAT).
  • Any discounts or rebates, not included in the unit price - SHOULD BE IN NEW ZEALAND DOLLAR.
  • The words 'tax invoice' in a prominent place.
  • All tax invoices, if re-issued for any reason, must include the words "copy only".
  • No tax invoice is required where the charge is $20 (GST inclusive) or less.
  • For adjustment notes/ Debit/ or Credit Notes, it is critical to indicate reference (invoice number) to original invoice.
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Other New Zealand Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

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When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
Supporting Documents
Procedures
Payment
Other
 
 
Supporting Documents
  • N/A
Procedures
  • All soft copy invoices should be emailed to acctspayableAUNZ.im@pg.com UNLESS hardcopy is especially requested to be mailed to mailing address.
Payment
  • N/A
Other
  • N/A
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