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Invoicing Panama

Invoicing to Panama

Following P&G invoice requirements will ensure that invoices are paid in accordance to the negotiated contract terms. In order to continue the efficient handling and payment of your invoices and improved customer service it is essential that you refer to the mandatory legal and company requirements to be added to each invoice or credit note.
It is of critical importance that we receive valid supporting documentation, meeting all legal and tax requirements. This will usually be an invoice drawn in accordance with the supplier's country regulations. In issuing that invoice, please make sure the correct P&G legal entity name, address and Tax identification number is used, and that the invoice format and content meets legal and tax requirements.
The invoicing guidelines have been broken down for you in the following manner:
  • Global Invoicing Guidelines - Refer to this document to understand what information to include on an invoice regardless of location.
  • P&G Legal Entity Information - Use this link to navigate a list of P&G entities in this specific country and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities.
  • Invoicing Requirements - View these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.
  • Other Considerations - Review these to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures, payment terms you need to comply to, and any frequent errors to be aware of when invoicing to this country.
Attention
While invoicing requirements are crucial to a successful payment process, efficiency in invoicing is key. If you're not currently using Tungsten, we recommend you review your invoicing method with P&G and see if any other e-invoicing options are a suitable alternative for your business. Click here to find out more about what's available for you.

Open https://pgsupplier.vpn.pg.com to track invoices, report payments and request expert support.

 
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P&G Panama Legal Entity Information

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (as per below dropdown) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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Use this dropdown to navigate a list of relevant P&G entities and find the billing address, mailing address, VAT ID, tax representatives, and other information related to legal entities. To determine which entity is appropriate for your invoice:
1) Refer to your PO.
2) For non-PO invoices - ask your P&G Contact.

Full Legal Name: Procter & Gamble Exports, LLC.
P&G Legal Entity Number: LE 2169
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Exports, LLC.
One Procter & Gamble Plaza
Cincinnati, Ohio 45202,United States.
RUC Number: 45-5213127
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Procter & Gamble Exports, LLC.
Panama General Office
Costa del Este Avenida la Rotonda, Business Park, Torre V. Costa del Este Panama. Reception piso 3.
Full Legal Name: Procter & Gamble Interamericas de Panama S de R.L.
P&G Legal Entity Number: LE 396
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble Interamericas de Panama S de R.L.
Business Park 4to Piso Torre Oeste Costa del Este Cuidad de Panamá.
RUC Number: 212971-1-263 DV 37
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Procter & Gamble Interamericas de Panama S de R.L.
Panama General Office
Costa del Este Avenida la Rotonda, Business Park, Torre V. Costa del Este Panama. Reception piso 3.
Full Legal Name: Procter & Gamble International Operations S.A (Panama Branch)
P&G Legal Entity Number: LE 2176
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble International Operations S.A (Panama Branch).
Business Park 4to Piso Torre Oeste Costa del Este Cuidad de Panamá.
RUC Number: 1231576-1-1397
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Procter & Gamble International Operations S.A (Panama Branch)
Panama General Office
Costa del Este Avenida la Rotonda, Business Park, Torre V. Costa del Este Panama. Reception piso 3.
Full Legal Name: Procter & Gamble International Operations SA
P&G Legal Entity Number: LE 819
Billing Address on the Invoice: This is the address that must appear on the invoice. Procter & Gamble International Operations SA
Route de Saint-Georges 47 City Petit Lancy Distric Geneva Suiza Code 1213.
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). Procter & Gamble International Operations SA
Panama General Office
Costa del Este Avenida la Rotonda, Business Park, Torre V. Costa del Este Panama. Reception piso 3
Full Legal Name: The P&G Distributing LLC
P&G Legal Entity Number: LE 2379
Billing Address on the Invoice: This is the address that must appear on the invoice. The P&G Distributing LLC
Cincinnati, Ohio 45201-5555
United States.
VAT Number: 31-0411981
Mailing Address for the Invoice: This is the address that must appear on the envelope containing the invoice(s). The P&G Distributing LLC
Panama General Office
Costa del Este Avenida la Rotonda, Business Park,
Torre V. Costa del Este Panama. Reception floor 3.

Panama Invoicing Requirements

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined below. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any other requirements outlined in the "Other Considerations" section when applicable.

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When applicable, view these detailed requirements to ensure your invoice meets all guidelines regarding supplier information, customer information, and general content information.

 
Customer Information
Supplier Information
General Information
 
Customer Information
  • Full name of the customer.
  • Ship To Information: Company Name, Address and Country.
  • Sold to Information: Company Name, Address and Country.
  • The VAT identification number/RUC of the customer.
Supplier Information
  • Full name of the supplier.
  • Full address of the supplier.
  • The VAT identification number/RUC of the supplier.
  • In case of foreign services, is necessary to know if the service was received out or in of Panama.
General Information
  • Date of issue of the invoice.
  • Description/nature of the goods or services.
  • Quantity of the goods supplied or the extent and nature of the services rendered.
  • Taxable amount per VAT rate or exemption - When the invoice is expressed in foreign currency, it must show the exchange rate used.
  • Total VAT amount - When the invoice is expressed in foreign currency, it must show the exchange rate used.
  • Sequential number, based on one or more series, which uniquely identifies the invoice.
  • Price per unit.
  • Any discounts or rebates, not included in the unit price.
  • The Invoice has to be pre-printed including the following data: Full Name, RUC number, verification digit and tax payer address, correlative numbering, flow process of the original and copies.
  • Registration Number of the Fiscal Printer (Equipo Fiscal) of the respective invoice process. This does not apply to suppliers who are exempt by law or special qualification by the Tax Authorities (Direccion General de Ingresos).
  • Tax Stamp of the Fiscal Printer (Equipo Fiscal) of the respective invoice process. This does not apply to suppliers who are exempt by law or special qualification by the Tax Authorities (Direccion General de Ingresos).
  • Those contributors that have an exemption of the Fiscal Printer, must provide the documentation that support that exception.
  • Ship to information.
  • Invoices without PO (used with payment services authorization) - Approver name on the Invoice or Cost Center/ Profit Center/ WBS/ Internal Order or General Ledger (GL).
  • Credit Notes with PO - Material Number, Parked Credit Number (if available), Supplier Authorization Number (For Quantity Return it is the Return Authorization Number), Original Invoice Reference.
  • Credit Notes without PO - Supplier Code (Supplier Master Number), Cost Center/ Profit Center / SBL ID / WBS or Internal Order, General Ledger (GL) Account, Legal Entity (also known as Company Code), P&G contact name, Original invoice reference is highly recommended.
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Other Panama Considerations

In order to enable P&G to pay your Company on time, your invoices and credit notes must adhere to the P&G Global Invoicing Guidelines and meet (as applicable) the Country specific requirements outlined in the "Invoicing Requirements" section. As best practice, suppliers should also obtain their legal and tax advisory for local compliance.

Please also make sure that the correct P&G legal entity name, address and Tax identification is used (refer to the "P&G Legal Entity Information" section) and that you adhere to any Other Considerations that may be outlined below.

***

When applicable, review these other considerations to determine any forms and approvals needed to submit your invoice, supporting documents, pre and post invoicing procedures and any frequent errors to be aware of when invoicing to this country.

 
Supporting Documents
Procedures
Payment
Other
 
 
Supporting Documents
  • If you are a Customs Agent, you must attach all supports of third party payments.
Procedures
  • If you are a foreign supplier that provides raw materials to P&G, remember that the bill should be sent with the material and that the customs agent in the destination country will send the invoice to payment process.
  • Send the invoice directly via courier to P&G General Office.
Payment
  • P&G standard payment terms are 75 days, this applies to all new vendor registrations effective February, 2013. However, the payment terms will be defined by the P&G Sourcing Buyers according to “best value” and the agreements.
  • For local suppliers the payment terms will start with the reception stamp.
  • For foreign suppliers the payment terms will start according to the invoice date.
  • Standard duration is net 35 days for all electronic invoices and net 30 days for paper invoices received.
Other
  • N/A
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