Invoicing Vietnam

• Full name of the customer (as registered).
• Full address of the customer (where the customer is established).
• The VAT identification number of the customer . Customer VAT ID required - tax registration number.
• Signature of customer + full name, AND seal/chop or the statement "selling via phone".

• Full name of the supplier as registered.
• Full address of the supplier (where the supplier is established).
• The VAT identification number of the supplier in accordance with ISO Standard under which he supplied the goods or services. Supplier VAT ID required - VAT Code.
• Bank account number.
• Signature of supplier's representative + full name.
• Supplier's company seal/stamp.

• Date of issue of the invoice.
• Description/nature of the goods or services.
• Quantity of the goods supplied or the extent and nature of the services rendered.
• Taxable amount per VAT rate or exemption.
• VAT rate(s) applied.
• Total VAT amount.
• Invoice form/Mẫu Số.
• Invoice Serial/Ký hiệu.
• Sequential number/Invoice No.
• Price per unit (excluding VAT).
• Any discounts or rebates, not included in the unit price.
• Invoice title - Taxable persons applying the deduction method are required to issue VAT invoices. VAT invoices are official invoices issued by the Ministry of Finance (MoF) or customized invoice with approval of the MOF. The suppliers should charge VAT (if any) on the VAT invoices for any taxable supplies to customers.
• Invoice title.
• Name of the printing house who prints the invoice.
• Total invoice amount.
• Document title, can be VAT Invoice or Sales Invoice or Commercial invoice.
• Local Currency.
• Local Language.
• Name of invoice's sheet - Normally under document title (e.g.; under "VAT Invoice"), look for field titled Liện 2 (Copy 2)
• Invoice title - Taxable persons applying direct method are required to issue sales (non-VAT) invoices for all taxable supplies. Sales invoices are also official invoices used by direct method taxpayers for any supplies. There should not be any VAT charge on the sales invoice (i.e. the invoice price should be VAT-inclusive).
• Taxable persons applying direct method are required to issue sales (non-VAT) invoices for all taxable supplies. Sales invoices are also official invoices used by direct method taxpayers for any supplies. There should not be any VAT charge on the sales invoice (i.e. the invoice price should be VAT-inclusive).

• For Foreign Services (no shipment or physical goods delivered or no required customs releasing): We need 1 original invoice with complete PO number and indicate the word “SERVICE” followed by PO description. Ex. SERVICE : Printing Plate.

Shipping Instructions - click here

Goods

• -   Contract/PO – signed + stamped by both sides
• -   Invoice – signed + stamped by vendor
• -   CDS – approved by Custom authority (Thong Quan)
• -   Proof of delivery/MSRN – optional

 Progress Billing for GBP’s PO (capital project)

• 1st payment - Invoice containing the initial payment; PO and Invoice clarify that xxx payment made before shipment.
• 2nd payment - contract, invoice and B/L: PO and invoice clarify that xxx payment made after xxx days from B/L date.
• Final payment - CD, Invoice and contract + allocation sheet.

Services

• -   All foreign services PO for Vietnam market is subjected to BIT (Business Income Tax) which is the Tax that foreign vendor needs to pay to local Tax authority.
• -   Service agreement/PO/Confirmation – signed + stamped by both sides
• -   Invoice – signed + stamped by vendor
• -   Note: clarify nature of service; if there’s training (online Or offline), just provide the lump sum amount instead of breakdown details and just mention “training service” on invoice description.
• -   Ex: vendor dedicated trainer comes here to provide offshore training to VN: then need to check if that trainer has License VN authority to provide that training in VN.
• -   Circular: FX ordinance, Decree 70/2014/ND-CP, OL 1670/NHNN-QLNH dated 21 mar 2016

Procedures

• All the Supporting documents need to send to P&G mailing address for payment process.

Payment

• Payment term decided by P&G Buyers

Other

1. Beneficiary name changed:
• -   P&G asks vendor to issue the official letter of name changing; Or:
• -   Amendment Contract: effective date xxx, our name has been changed to xxx please acknowledge …., → P&G needs to sign on that (any contact from P&G from that, bank won’t validate that signature). Also mention that all PO# xxx/contract# xxx, invoice xxx,… have been changed, toward to effective of this contract
2. Mismatch due to Vendor name in local language instead of English:
   Vendor bills using letter head in local language: then somewhere in the invoice, vendor needs to clarify the name in English to be matched PO & VMD
3. Vendor’s address: Citi only validates NAME + COUNTRY.
4. If seller is not the shipper: Invoice always needs to bill by seller, not from shipper.
5. Scraping service (Cylinder charge): Always indicated as Service AND don’t provide breakdown of the goods scraped/destroyed in the Invoice description.
6. Shipping service payment: always need to perform Customs Declaration sheet of the related shipment as proof of delivery.
7. Donation payment: P&G don’t have the authority to pay donation in the FCY, can do donation in VND only. This needs to donate thru the agency who has authority to do the conversion.
8. Stock option: need to register as a PROGRAM, not an annual registration
9. Interest payment:
• -  Better align the interest amount as a fixed amt instead of the xxx% since bank may ask for the computation of the interest. Then, the contract agreement showing that we will pay interest charge of xxx if we fail to pay vendor on time
• -  All supporting docs that proves late payment and all related supporting docs for late payment
10. Buying service from vendor in country A, ship to another vendor in country B: Supporting documents: evidence of the goods delivered to Poland: Delivery note, Airway bill/B/L, any evidence showing that vendor really shipped the goods to Poland; and other supporting documents as normal payment.
11. Urgent payment: current alignment is 6 payments for 1 month; try to avoid Bank’s peak time: date 25-30 monthly.

  *** Check list for imported goods:

  *** Check list for Service: