P&G Guidelines/Expectations for Suppliers

General

This page describes some of P&Gs core business conduct expectations for suppliers and other external business partners. For clarification purposes, this list is not exhaustive, and there may be additional expectations/guidelines depending on the goods/services provided. These will be provided on a case by case basis, as relevant.

For more information about P&G's Supplier Stewardship Guidelines and Expectations Overview click English | Español | 中国 | العربية | Português | Pусский.

Guidelines Relevant for Suppliers
Conflict of Interest All suppliers. See pages 51 + 52 of policy.
Global Social Media Policy All suppliers.
Gifts & Entertainment Expectations All suppliers.
World Wide Business Conduct Manual All suppliers.
Purchase Orders (Terms & Conditions) All suppliers.
Utilization of Non-P&G Workers Policy All suppliers providing staffing to complete a service.
P&G Competitive Information Collection Policy All suppliers.
Global Violence Free Workplace All suppliers.
Access Control - Company Facilities All suppliers accessing P&G facilities.
Publicity Guidelines All Suppliers.
Physical Security Expectations All Suppliers with P&G Assets.

Supplier Citizenship

P&G is committed to providing products and services of superior quality and value to the world's consumers, now and for generations to come. Sustainability Guidelines for External Business Partners explain the global standards to be followed in your daily business activities on behalf of P&G. External business partners and their suppliers are expected to share P&G's commitment to these standards

Guidelines Relevant for Suppliers
Responsible Sourcing Expectations All suppliers.
French Undeclared Labor Suppliers located in, or doing business in, France
U.S. State Requirements for Animal Testing All suppliers.
Beauty Supplier Expectations for Cruelty-Free Brands Relevant for Beauty suppliers.
Beauty Responsible Sourcing Expectations Relevant for Beauty suppliers.

Anti-Bribery / Anti-Corruption(ABAC)

As a P&G supplier you must not offer, give, seek, or accept bribes. You also must not allow any other party working on behalf of P&G—such as an agent, consultant, or subcontractor—to offer, give, seek, or accept a bribe. A bribe is anything that is given or offered to improperly influence the behavior of someone in business or government. It need not be made in cash. P&G also prohibits “facilitation” payments. These are small, unofficial payments made to government officials that prompt or expedite routine tasks, such as clearing goods through customs, obtaining a travel visa, or connecting utilities.

Guidelines Relevant for Suppliers
Anti-Bribery Expectations All suppliers.
Anti-Corruption Compliance Agreement All suppliers.

Privacy

This information is provided to help suppliers and external business partners understand the basics of our commitment to privacy, what our goals are and some general concepts about privacy at P&G. Contact your Purchases representative for support.

These requirements are the basic organizational security and privacy requirements for suppliers. They describe the expectations P&G has with suppliers and external business partners to align with the P&G Information Security and Privacy Policies.

Privacy & Security Requirements for External Business Partners
View the Privacy & Security Requirements for EBPs who collect, use or process personal information for P&G.

P&G's Privacy & Security Requirements for EBPs

Incident Management
Learn more about P&G Incident Management process or if you feel there has been a Privacy Incident.

Learn About Incident Management

Guidelines Relevant for Suppliers
P&G Retention Schedules for Personal Data All suppliers that process P&G Personal Data

Information Security

Cyber Security is an increasing risk for both P&G and our External Business Partners. Please remain alert and diligent and continue to improve your capabilities to protect all our supply chains. We encourage you to explore and adopt best practices and certifications that support the needs of P&G and the other CPGs and industries with whom you work.

These are Information Security expectations for all external business partners who deploy, manage, or support P&G IT assets (applications, data, platforms, software, networks and information systems) and / or require access privileges to any P&G system to perform their role. For other Information Security related guidelines, please review the “IT” section below.

Guidelines Relevant for Suppliers
Info Security Threat & Incident Management All suppliers who deploy, manage, or support P&G IT assets (applications, data, platforms, software, networks and information systems).
System Access All suppliers who require access privileges to any P&G system to perform their role.
Technical Security Management All suppliers who deploy, manage, or support P&G IT assets (applications, data, platforms, software, networks and information systems).

IT

External business partners providing IT services to P&G please review the applicable expectations / guidelines from the list below.

Guidelines Relevant for Suppliers
IT Risk Management All suppliers who deploy, manage, or support P&G IT applications, data, platforms,   software, networks and information systems.
IT Continuity All suppliers who deploy, manage, or support P&G IT applications, data, platforms,   software, networks and information systems.
IT Change Management All suppliers who deploy, manage, or support P&G IT applications, data, platforms,   software, networks and information systems.
IT Service Validation & Testing All suppliers who deploy, manage, or support P&G IT applications, data, platforms,   software, networks and information systems.
Information Asset Classification All suppliers who are storing, transmitting, processing, or otherwise managing information no matter the physical or digital form of the information or where it is stored.
Acceptable Use of P&G Technology All the suppliers using technology to conduct business for P&G, regardless of whether the technology is owned by P&G, the employee, or by the Third Party.
Software Development All suppliers.
IT Asset Management Suppliers who will manage IT Assets on behalf of P&G. This typically  applies to anyone managing hardware (physical or virtual) devices.
Network & Communications All suppliers deploying network hardware.

Regional

Relevant expectations / guidelines for suppliers providing services or goods to P&G in certain regions. Review as applicable from the list below.

Guidelines Relevant for Suppliers
Latin America P&G and government COVID-19 guidance All suppliers who enter and work in P&G facilities. Some documents apply across LA countries, and others are specific for the country.
Occupational Safety and Health Supplement (St. Petersburg Plant) Requirements for labor protection, industrial safety, fire safety and environmental protection for contractors carrying out work on the territory of LLC Petersburg Products International