We are committed to accurate, on time payments and electronic invoicing best enables this. Thus, P&G is actively phasing out the processing of paper & PDF invoices where legally allowable. P&G no longer receives paper invoices in the USA, Canada or Puerto Rico. All PO boxes are closed and all mail will be returned to sender. Though Paper and PDF invoicing currently remain available in other geographies, we strongly request your support to leverage electronic invoicing wherever legally allowed.
How Does Electronic Invoicing Benefit You?
By digitizing invoices we receive from you, we’ll be able to jointly reduce the errors that can cause late payments. Electronic invoicing enables many other benefits, such as:
- Instant Invoice Validation Get notified of errors before you send your invoice to prevent common issues that can cause late payments.
- Expedited Processing Electronic transfer of data enables P&G to process and provide visibility of the invoice more quickly.
- Real-Time Status You can track the status of your invoice to confirm payment date.
- Global Tax Compliance An e-invoice is a digitally-signed tax document that can be used to reclaim VAT.
What Electronic Invoicing Options Are Available?
P&G has partnered with Tungsten and Coupa to enable P&G’s digital journey, and each offers several options for submitting your invoice information (e.g., submitting via a portal or direct integration with your company’s ERP).
P&G also complies with local electronic invoicing platforms such as FIT (Turkey), Medoc (Ukraine), Diadoc (Russia), Prospectiva (Latin America countries).
To check the available electronic invoicing options for a country or market, please go here.
Please ensure you perform your own due diligence to ensure the invoicing solution you select also meets your country or market's invoicing requirements.
If electronic invoicing is not available for the selected country or market, you must submit paper invoices.
How to Enroll
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For P&G to pay your company on-time, your invoices and credit notes must meet all relevant country or market, legal, tax and P&G requirements. P&G will return invoices and credit notes that do not meet these requirements. P&G will explain the reason why your invoice or credit note has been returned.
P&G has simplified access to real-time invoice status information, and you have multiple options to check the status of invoices:
- For Coupa invoices, use your Coupa Supplier Portal credentials to log-in and track the status of your Coupa invoices.
- For non-Coupa invoices,
P&G has target payment terms of 120 days for all external business partners domiciled outside of the European Union, where legally permitted. For external business partners domiciled within the European Union, P&G’s standard payment terms are 75 days. In every country or market where there are restrictions, P&G will abide by those.
Payment terms will be applied as contractually agreed with each supplier. For external business partners enrolled in a digital invoicing platform, Payment Terms will begin on the date of the invoice.
Invoices due on a weekend or on a local holiday will always be settled on the following workday.
If you need more information on P&G Payment Terms, please contact your P&G Purchasing Contact.
P&G's preferred payment method is Electronic Funds Transfer (EFT). With EFT, payments can be electronically deposited utilizing Automated Clearing House (ACH) or other electronic payment types. Funds are deposited directly into your company's designated bank account, generally within 2-5 working days.
If you need to update your bank information, please log into Aravo.